Admin Executive (Invoicing / Logistic)

Technovation Consulting Sdn Bhd; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Penang, Malaysia is seeking an administrative professional to handle billing documents, maintain records, and provide general support. The ideal candidate should have prior administrative experience, be proficient in Microsoft Office, and possess communication skills in English, Mandarin, and Bahasa Malaysia. Fresh graduates are welcomed to apply.

Qualifications

• Proven administrative experience is preferred.
• Fresh graduates are welcome.
• Proficiency in Microsoft Office is required.

Responsibilities

• Prepare billing documents, including Delivery Orders and invoices.
• Maintain records and ensure all documentation is up to date.
• Upload signed documents to customer portals.
• Handle goods receiving and labeling.
• Arrange goods delivery with dispatch.

Skills

Proficiency in Microsoft Office

Ability to multi-task

Organizational skills

Communication in English

Communication in Mandarin

Communication in Bahasa Malaysia

Education

Administrative experience (1–3 years preferred)

Tools

SQL Accounting System

Job description

Responsibilities

Prepare billing documents, including Delivery Orders (DO), invoices, and related paperwork.

Maintain Invoices, Delivery Orders (DO), and Loan Form records and ensure all documentation is properly filed and up to date.

Upload signed DOs and invoices to customer portals, ensuring timely and accurate submission.

Handle goods receiving and labelling.

Arrange goods delivery with despatch.

Assist with Loan Unit and RMA claim processes.

Provide general administrative support, including managing incoming calls, emails, and correspondence.

Provide support to carry out any other ad-hoc tasks as assigned.

Requirements

• Proven administrative experience (1–3 years preferred).
• Fresh Graduates are welcome.
• Proficiency in Microsoft Office (Excel, Word, Outlook), SQL Accounting system.
• Required languages: English, Mandarin and Bahasa Malaysia.
• Ability to multi-task and work independently and as part of a team, with a positive and organized approach.

Interested candidates please submit your application through Jobstore