Admin Executive, Corporate Office

Perusahaan Otomobil Nasional Sdn Bhd (PROTON); Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading automotive manufacturer in Shah Alam is seeking an Administrative Coordinator responsible for managing data entry, facilitating departmental communication, and handling logistical arrangements. The candidate should have a Bachelor's Degree in Business Administration and a minimum of 2 years of relevant experience. Strong proficiency in Microsoft Office, excellent communication skills, and a proactive approach are essential. This role offers a chance to work in a dynamic environment with a diverse team.

Qualifications

• Minimum 2 years of relevant working experience.
• Prior experience in a multi-divisional corporate environment is an advantage.

Responsibilities

• Manage data entry, filing systems, and document control.
• Facilitate internal communication between divisions.
• Coordinate departmental calendars and book meeting rooms.
• Assist in preparing reports and drafting correspondence.
• Process travel arrangements and reimbursements.
• Monitor office inventory and coordinate with procurement.
• Maintain confidentiality regarding sensitive data.
• Assist in organizing internal events and special projects.

Skills

Microsoft Office (Excel, PowerPoint)

Organizational skills

Verbal and written communication

Reliability and attention to detail

Education

Bachelor's Degree in Business Administration or Office Management

Job description

General Administration: Manage data entry, filing systems, and document control to ensure information is organized and easily accessible.

Departmental Coordination: Facilitate smooth internal communication between your assigned division and other departments.

Meeting & Schedule Management: Coordinate departmental calendars, book meeting rooms, and handle logistical arrangements for team events.

Documentation Support: Assist in preparing reports, drafting correspondence, and creating presentation slides or meeting materials as required by the Division Head.

Claims & Logistics: Process travel arrangements, reimbursements, and expense claims for the team in compliance with company policy.

Procurement & Supplies: Monitor office inventory for the division and coordinate with the central procurement team for replenishment.

Confidentiality: Maintain a high level of professionalism and discretion when handling sensitive departmental data.

Ad-hoc Tasks: Assist in organizing internal events or special projects as assigned by the Division Head.

Qualifications & Experience

Bachelor's Degree in Business Administration, Office Management, or equivalent.

Minimum 2 years of relevant working experience.

Prior experience in a multi-divisional corporate environment is an advantage.

Skills & Abilities

Software Proficiency: Strong command of Microsoft Office (especially Excel for data tracking and PowerPoint for reports).

Organizational Prowess: Ability to multitask and prioritize deadlines without compromising quality.

Communication: Excellent verbal and written communication skills for effective team coordination.

Reliability: A proactive mindset with a strong sense of responsibility and attention to detail.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?