Admin Executive

MAX COM SERVICES; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local service provider in Selangor, Malaysia is seeking an experienced Administrative Executive to oversee daily office operations. Responsibilities include managing documentation, preparing invoices, and assisting with accounts payable and receivable tasks. The candidate should have 2-3 years of experience in an administrative role, familiarity with accounting software, and good communication skills in English and Bahasa Malaysia. The position offers a structured working schedule and the opportunity to grow in a dynamic environment.

Qualifications

• Minimum 2-3 years of working experience in an administrative role.
• Experience using accounting software systems is required.
• Good communication skills in English and Bahasa Malaysia.

Responsibilities

• Handle daily administrative and office operations.
• Manage documentation, filing, and data entry.
• Prepare invoices, quotations, and basic accounting records.
• Update and maintain records using accounting software systems.
• Assist with accounts payable and receivable tasks.
• Coordinate with suppliers, clients, and internal staff.

Skills

Organizational skills

Time management skills

Communication skills

Independence

Tools

SQL

AutoCount

UBS

Job description

What you’ll be doing

• Handle daily administrative and office operations
• Manage documentation, filing, and data entry
• Prepare invoices, quotations, and basic accounting records
• Update and maintain records using accounting software systems
• Assist with accounts payable and receivable tasks
• Coordinate with suppliers, clients, and internal staff
• Handle emails, phone calls, and general correspondence
• Perform other administrative duties as assigned

What we’re looking for

• Minimum 2–3 years of working experience in an administrative role
• Experience using accounting software systems
• Familiar with accounting software systems (e.g. SQL, AutoCount, UBS, or similar)
• Good organizational and time management skills
• Able to work independently with minimal supervision
• Good communication skills in English and Bahasa Malaysia

Working Hours

Monday to Friday: 8.30 AM – 5.30 PM

If you are interested in this exciting opportunity, please apply now.