Admin Executive

Baker Tilly Malaysia; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading compliance consultancy in Kuala Lumpur is looking for a professional to manage licensing and regulatory compliance. You'll prepare and monitor license applications, maintain compliant statuses, and liaise with authorities. A Bachelor’s degree in a relevant field and 1-3 years of experience in compliance administration are required. The ideal candidate should have excellent organizational skills and proficiency in Microsoft Office. This is a great opportunity to ensure regulatory adherence and support continuous improvement efforts.

Qualifications

• 1 - 3 years of experience in licensing, compliance or regulatory administration.
• Experience with regulatory compliance and licensing procedures is highly desirable.
• Preferred familiarity with compliance, licensing or professional development processes.

Responsibilities

• Prepare, submit and monitor license applications, renewals and amendments.
• Maintain valid and compliant licenses across all entities.
• Act as liaison with licensing authorities and government bodies.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Legal Studies

Bachelor’s Degree in Regulatory Affairs

Job description

This role manages and coordinates licensing, membership and regulatory compliance for the Firm and its related companies. You’ll liaise with authorities, support internal teams and ensure timely adherence to statutory obligations.

Key Responsibilities

• Prepare, submit and monitor license applications, renewals and amendments
• Maintain valid and compliant licenses across all entities
• Track changes in applicable regulations and assist with internal communications and compliance processes.
• Act as liaison with licensing authorities and government bodies
• Register the Firm’s personnel for external training programs (seminars, workshops, CPD/CPE)
• Track deadlines, attendance and completion of training requirements
• Liaise with training providers and update internal databases
• Support the preparation of the Firm’s annual transparency report in coordination with relevant departments
• Gather statistical data related to audit quality for regulatory purpose and support continuous improvement.
• Monitor and support the implementation of the Firm’s System of Quality Management

What We’re Looking For

• Bachelor’s Degree in Business Administration, Legal Studies, Regulatory Affairs or related field
• 1 - 3 years of experience in licensing, compliance or regulatory administration
• Experience with regulatory compliance and licensing procedures is highly desirable
• Excellent organisational, time management and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Preferred familiarity with compliance, licensing or professional development processes