Admin Executive

Tzu Chi International School; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A premier educational institution in Kuala Lumpur is seeking a diligent Administrative Support role to assist in managing school operations. Responsibilities include handling correspondence, maintaining student and staff records, supporting assessments, and acting as a liaison between stakeholders. Candidates must possess a diploma and at least 1 year of admin experience, ideally within the education sector. Proficiency in English and Bahasa Malaysia is necessary; Mandarin proficiency is a plus. This position offers an opportunity to contribute positively to the educational environment.

Qualifications

• Proficient in English and Bahasa Malaysia, with Mandarin as an advantage.
• Minimum 1 year of administrative experience required.
• Experience in the education industry is a plus.

Responsibilities

• Monitor and manage school emails and respond to inquiries.
• Handle leave applications, student records, and official letters.
• Maintain accurate databases for student and staff records.
• Assist in scheduling and coordinating teacher cover and claims.
• Support arrangements for assessments and examinations.
• Keep track of disciplinary records and academic matters.
• Liaise between teachers, students, parents, and administration.
• Distribute important announcements and circulars.
• Organise meetings and prepare meeting minutes.
• Manage office supplies and classroom resources.
• Coordinate facility maintenance requests.
• Assist in planning events and extracurricular activities.

Skills

Administrative skills

Communication skills

Time management

Organizational skills

Education

Diploma in any field

Job description

Tzu Chi International School Kuala Lumpur is a model school in providing a complete and wholesome education in a loving environment to propagate the correct education philosophy to produce exemplary talented future generations inculcated with good moral values, wholesome vision and noble character who are able to contribute in building a peaceful and harmonious global community.

Responsibilities

• Monitor and manage school emails, responding to inquiries and directing messages appropriately.
• Handle leave applications, student records, and official letters.
• Maintain accurate and up-to-date databases for student and staff records.
• Assist in scheduling and coordinating teacher cover replacements and claims as needed.
• Support the arrangement of assessments, examinations, assessment records and invigilation schedules.
• Keep track of disciplinary records and academic matters as required.
• Act as a liaison between teachers, students, parents, and the administration team.
• Distribute important announcements, circulars, and timetable updates.
• Assist in organising meetings, preparing meeting minutes, and following up on action items.
• Monitor and manage office supplies, stationery, and classroom resources.
• Coordinate facility maintenance requests to ensure a conducive learning environment.
• Assist in planning and executing events, workshops, and extracurricular activities.

Requirements

• At least a Diploma in any field or equivalent.
• At least 1 year admin experience.
• Experience in education industry is added advantage.
• Proficient in English, Bahasa Malaysia. Proficiency in Mandarin is added advantage to assist in handling Chinese speaking parents.