Admin Executive

Paragon Paper & Plywood Sdn Bhd; Chemor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Chemor, Malaysia, is looking for an Administrative Officer to manage day-to-day office operations. Responsibilities include coordinating with vendors, maintaining documentation, scheduling meetings, and overseeing office supplies. The ideal candidate should possess strong organizational skills, proficiency in MS Office, and a Bachelor’s degree in Business Administration, with prior experience in office administration being preferred. Fluency in Mandarin is advantageous.

Qualifications

• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) is required.
• Attention to detail and accuracy is necessary.
• Ability to handle confidential information.
• Experience in the manufacturing sector is an advantage.

Responsibilities

• Manage day-to-day office operations, supplies, and equipment.
• Coordinate with vendors, service providers, and building management.
• Prepare, organize, and maintain documents, files, and reports.
• Handle data entry, record updates, and document archiving.
• Assist in scheduling meetings, appointments, and internal events.
• Manage travel arrangements, hotel bookings, and logistics.
• Ensure office policies and procedures are followed.

Skills

Organizational skills

Multitasking abilities

Proficiency in MS Office

Attention to detail

Problem-solving skills

Coordination skills

Proficiency in Mandarin

Education

Bachelor’s degree in Business Administration

1–3 years of administrative experience

Experience in office administration

Job description

Manage day-to-day office operations, supplies, and equipment.

Maintain office cleanliness, safety, and functionality.

Coordinate with vendors, service providers, and building management.

2. Documentation & Record Management

Prepare, organize, and maintain documents, files, and reports.

Handle data entry, record updates, and document archiving.

Ensure confidentiality and accuracy of all records.

3. Coordination & Communication

Act as a point of contact for internal teams and external stakeholders.

Assist in scheduling meetings, appointments, and internal events.

Handle incoming calls, emails, and correspondence.

4. Administrative Support

Assist in preparing reports, presentations, and spreadsheets.

Support HR with onboarding coordination, attendance tracking, and employee documentation (if required).

Manage travel arrangements, hotel bookings, and logistics.

Source, negotiate, and manage office supplies and service contracts.

Track purchases, verify invoices, and coordinate with the finance team for payments.

6. Compliance & Policy Support

Ensure office policies and procedures are followed.

Assist in audits, compliance tasks, and administrative reporting.

Strong organizational and multitasking abilities

Proficiency in MS Office (Word, Excel, PowerPoint)

Attention to detail and accuracy

Ability to handle confidential information

Problem-solving and coordination skills

Experience in the manufacturing sector will be an added advantage

Proficiency in Mandarin is considered an asset based on current business needs

Qualifications

Bachelor’s degree in Business Administration or related field (preferred)

1–3 years of administrative experience

Experience in office administration, coordination, or executive support

Manufacturing sector experience (preferred but not mandatory)