Admin Excutive

CY Group Of Companies; Rawang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in Malaysia is seeking a dedicated professional for an administrative role that includes processing customer orders, issuing invoices, and maintaining sales records. The ideal candidate will possess a diploma in Business Administration or a related discipline, with proficiency in Auto Count software and MS Office. Fluency in both Bahasa Malaysia and English is required, alongside strong negotiation and problem-solving skills. The role offers various benefits including contributions to KWSP and SOCSO, and adherence to prevailing Labour Law for leave.

Benefits

KWSP

SOCSO

Medical claim included

Annual leave

Qualifications

• Diploma and above in Business Administration, business studies, or relevant experience.
• Proficiency with computers, especially Auto Count software and MS Office.
• Strong negotiation and problem-solving skills are essential.

Responsibilities

• Receive and process customer purchase orders accurately.
• Issue sales transaction invoices as per company procedures.
• Verify customer orders for accuracy and completeness.
• Respond to customer enquiries via phone or email.
• Maintain and organize sales records and customer databases.
• Prepare monthly sales reports for management review.
• Channel customer feedback to relevant departments.
• Provide administrative support to the sales department.
• Assist in sales documentation and purchasing raw materials.
• Prepare shipping documents for import/export activities.
• Monitor and coordinate company utility matters.
• Perform other duties as assigned by management.

Skills

Proficiency with computers

Negotiation skills

Problem solving skills

Teamwork

Organization skills

Fluency in Bahasa Malaysia

Fluency in English

Education

Diploma in Business Administration or relevant field

Tools

Auto Count software

MS Office

Job description

Diploma and above in Business Administration, business studies, in any discipline and/or with relevant working experiences.

Proficiency with computers, especially Auto Count software and MS Office.

Hardworking, possess positive attitude, sense of job responsibility and initiatives.

Good in teamwork, organization skills and administration.

Exhibit strong negotiation and problem solving skills.

Fluent in Bahasa Malaysia and English.

Aggressive and fast learner.

Good attitude and responsible character.

Requirements

• Diploma and above in Business Administration, business studies, in any discipline and/or with relevant working experiences.
• Proficiency with computers, especially Auto Count software and MS Office.
• Hardworking, possess positive attitude, sense of job responsibility and initiatives.
• Good in teamwork, organization skills and administration.
• Exhibit strong negotiation and problem solving skills.
• Fluent in Bahasa Malaysia and English.
• Aggressive and fast learner.
• Good attitude and responsible character.

Responsibilities

• Receive and process customer purchase orders accurately and in a timely manner.
• Issue sales transaction invoices in accordance with company procedures.
• Verify customer orders, including personal information and payment details, to ensure accuracy and completeness.
• Contact customers via phone or email to respond to enquiries and obtain any missing or additional information when required.
• Maintain, update and manage sales records and customer databases in an organized and systematic manner.
• Compile and prepare monthly sales reports for management review.
• Channel customer feedback, enquiries or complaints to the relevant departments for further action.
• Provide administrative support to the sales department and assist with other related administrative tasks as requested.
• Assist in the preparation of sales documentation and the purchasing of raw materials.
• Assist in preparing shipping documents for import and export activities and follow up on shipment status.
• Responsible for monitoring, recording and coordinating company utility matters including electricity, water, telephone and internet services, ensuring timely payment and proper documentation.
• Perform any other duties as assigned by management from time to time.

Benefits

• KWSP
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law