ADMIN CLERK CUM OPERATIONS ASSISTANT

Batch Technologies; Selangor; On-site; MYR 24,000 - 36,000; Full time

Job summary

A leading technology firm in Malaysia is looking for an Administrative Support staff to manage office supplies, assist with HR tasks, and oversee the smooth operation of various teams. Candidates should have an SPM, Diploma, or Degree in a related field and possess excellent communication and organizational skills. Immediate availability and prior experience are preferred. This role involves scheduling meetings, preparing documents, and ensuring overall team efficiency.

Qualifications

• Candidate must have an SPM / Diploma / Degree in a related field.
• Ability to start work immediately is essential.
• Previous experience is preferred.

Responsibilities

• Provide administrative support to management and departments.
• Manage office supplies, track deliveries, and order materials.
• Assist in preparing documents, reports, and presentations.
• Handle data entry and update databases.
• Coordinate internal and external meetings and travel arrangements.
• Assist with HR tasks such as onboarding and maintaining records.
• Ensure smooth operations of mechanical and electrical teams.
• Compile job service reports with necessary documentation.
• Maintain operation and project documentation.

Skills

Excellent communication skills

People management skills

Organizational skills

Time management skills

Education

SPM / Diploma / Degree in related field

Job description

Responsibilities

Provide administrative support to the management team and other departments as needed

Manage office supplies and inventory, placing orders and tracking deliveries

Assist in preparing documents, reports, minutes, and presentation

Handle data entry, manage spreadsheets, and update databases

Assist with scheduling and coordinating internal and external meetings, events, and travel arrangements

Assist with HR-related tasks such as onboarding new employees, maintaining records and employee attendance, related government & private sector matter.

Arrange daily works for mechanical & electrical teams.

Planning & scheduling for R & M Service job with optimum team utilization.

Overall see the Mechanical, electrical & productions teams running smoothly for job progress.

Compile and verify job service report c/w picture, MI, customer chop & sign.

Maintaining Operations and project documentations.

Ordering, issue MI and cooperate with purchasing for ordering materials or parts.

Record and monitoring stock level and stock report and operations Tools.

Any other duties assigned by superior or management level.

Job Requirements

• SPM / Diploma / Degree in related field.
• Able to start work immediately.
• Experience person will be preferred.
• Excellent communication and people management skills.
• Excellent organizational and time management skills.