Admin Assistant (Kuala Lumpur)

Sepadu; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A property management company based in Kuala Lumpur is seeking an Admin Assistant to oversee daily operations within the property management department. The role involves data entry, handling lease agreements, maintaining contact lists, and responding to tenant inquiries. Strong organizational skills and proficiency in Microsoft Office are essential. Candidates should have a diploma or degree in a relevant field and experience in administrative roles, ideally in property management. The position offers a full-time contract.

Qualifications

• Diploma or Degree in related field.
• Proven experience in administrative roles.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office.
• Good written and verbal communication skills.

Responsibilities

• Handle data entry, filing, and document preparation.
• Assist in processing lease agreements and renewals.
• Maintain updated tenant and vendor contact lists.
• Respond to tenant inquiries professionally.
• Schedule maintenance requests and follow-up.

Skills

Organizational skills

Multitasking skills

Communication in English

Communication in Bahasa Malaysia

Microsoft Office proficiency

Education

Diploma or Degree in Estate Management

Degree in Business Administration

Degree in Building Services

Job description

Job Title

Admin Assistant

Report To

Building Manager

Department

Property Management

Location

Kuala Lumpur

Job Type

Full Time

Job Summary

The Administrative Assistant oversees and coordinates the daily administrative operations within the property management department. This role ensures the smooth functioning of office processes, supports management in decision‑making, and maintains compliance with company policies and property regulations.

Key Responsibilities

• Handle data entry, filing, correspondence, and document preparation.
• Assist in processing lease agreements, renewals, and termination paperwork.
• Maintain updated tenant and vendor contact lists.
• Respond to tenant inquiries and complaints professionally.
• Schedule maintenance requests and follow up with contractors.
• Support front‑desk or reception duties when required.
• Assist with invoice processing, petty cash claims, and payment tracking.
• Help monitor utilities, maintenance schedules, and contractor performance.
• Prepare simple reports, checklists, and summaries for management review.
• Coordinate meetings, take minutes, and manage calendars.

Requirements

• Diploma or Degree in Estate Management, Business Administration, Building Services or a related field.
• Proven experience in administrative roles, preferably in property or facilities management.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to work independently and collaboratively in a team environment.

Inquiries

Whatsapp to https://wa.me/60197072330

Apply Online

https://www.careers-page.com/sepadu

Disclaimer

This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.