Admin Assistant (Kuala Lumpur)

Sepadu Group; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A property management company located in Kuala Lumpur is seeking an Admin Assistant to oversee daily administrative operations. The role involves handling data entry, supporting management, and ensuring compliance with regulations. The ideal candidate holds a Diploma or Degree related to Estate Management and has experience in similar roles. Proficiency in Microsoft Office and good communication skills in English and Bahasa Malaysia are essential for this position. This is a full-time role in a collaborative work environment.

Qualifications

• Proven experience in administrative roles, preferably in property or facilities management.
• Able to work independently and collaboratively in a team environment.

Responsibilities

• Handle data entry, filing, correspondence, and document preparation.
• Assist in processing lease agreements, renewals, and termination paperwork.
• Respond to tenant inquiries and complaints professionally.

Skills

Organizational skills

Multitasking

Communication skills (English and Bahasa Malaysia)

Microsoft Office (Word, Excel, PowerPoint)

Education

Diploma or Degree in Estate Management, Business Administration or related field

Job description

Job Title: Admin Assistant

Report To: Building Manager

Department: Property Management

Location: Kuala Lumpur

Job Type: Full Time

Job Summary

The Administrative Assistant oversees and coordinates the daily administrative operations within the property management department. This role ensures the smooth functioning of office processes, supports management in decision-making, and maintains compliance with company policies and property regulations.

Key Responsibilities

• Handle data entry, filing, correspondence, and document preparation.
• Assist in processing lease agreements, renewals, and termination paperwork.
• Maintain updated tenant and vendor contact lists.
• Respond to tenant inquiries and complaints professionally.
• Schedule maintenance requests and follow up with contractors.
• Support front-desk or reception duties when required.
• Assist with invoice processing, petty cash claims, and payment tracking.
• Help monitor utilities, maintenance schedules, and contractor performance.
• Prepare simple reports, checklists, and summaries for management review.
• Coordinate meetings, take minutes, and manage calendars.

Requirements

• Diploma or Degree in Estate Management, Business Administration, Building Services or a related field.
• Proven experience in administrative roles, preferably in property or facilities management.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to work independently and collaboratively in a team environment.

Inquiries: Whatsapp to https://wa.me/60197072330

Apply online here: https://www.careers-page.com/sepadu

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.