Admin Assistant

Medicare Assistance; Klang City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A healthcare support organization in Klang City is hiring an Admin Assistant to provide essential administrative support, coordinate HR recruitment, and manage rental administration. The ideal candidate will have 2-5 years of experience, strong organizational skills, confidentiality, and proficiency in Microsoft Office. Fluency in English and Bahasa Malaysia is required, with Tamil being an advantage. This is an excellent opportunity for a detail-oriented professional looking for a supportive role in management.

Qualifications

• Minimum 2-5 years’ experience in an admin or HR role.
• Experience with recruitment processes and documentation.
• Experience in rental administration or company secretary coordination is a plus.

Responsibilities

• Provide administrative support and coordination.
• Handle end-to-end recruitment activities.
• Manage rental collections and tenant communication.
• Liaise with Company Secretary on statutory matters.
• Coordinate daily administrative operations.

Skills

Organizational skills

Follow-up skills

Communication in English

Communication in Bahasa Malaysia

Confidentiality

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Proficiency in Microsoft PowerPoint

Education

Diploma or Degree in Business Administration

Diploma or Degree in Office Management

Diploma or Degree in Human Resources

Diploma or Degree in Secretarial / Administrative Studies

Job description

We are hiring an Admin Assistant / Administrative Support to provide administrative support, HR recruitment coordination, rental follow-up, company secretary liaison, and day-to-day support to management.

This role suits a highly organised and disciplined admin professional with strong follow-up skills. This is not a managerial role and does not involve decision-making authority.

Administrative & Daily Support

• Provide administrative support and personal assistant–type coordination
• Follow up on all management instructions, reminders, and action items
• Manage calendars, schedules, emails, and correspondence
• Track deadlines, submissions, and ongoing matters
• Support day-to-day business and administrative activities
• Handle confidential personal and business information

Human Resources – Recruitment (Full Cycle)

• Handle end-to-end recruitment activities:
  • Job posting (JobStreet, social media, referrals)
  • Resume screening and shortlisting
  • Interview coordination and follow-ups
  • Offer letters and onboarding documentation
• Maintain recruitment and employee records
• Support basic HR administration (non-policy role)

Rental & Property Administration

• Follow up on monthly rental collection
• Communicate professionally with tenant
• Track payment status, outstanding amounts, and due dates
• Maintain rental records and agreements

Company Secretary & External Liaison

• Liaise with Company Secretary on statutory matters
• Follow up on documents, resolutions, filings, and deadlines
• Coordinate signing and documentation
• Maintain proper corporate records

Administrative & Office Support

• Coordinate daily administrative operations
• Maintain filing systems (physical & digital)
• Assist with office logistics, vendors, and supplies
• Support audits, document reviews, and compliance matters
• Perform ad-hoc administrative duties as required

Requirements

Qualification - Diploma or Degree in Business Administration, Office Management, Human Resources or Secretarial / Administrative Studies

• Minimum 2–5 years’ experience as:
  • Admin Assistant
  • Administrative Assistant / Personal Assistant
  • HR Admin / HR Assistant (recruitment focused)
• Experience handling recruitment, follow-ups, and documentation is required
• Experience in rental administration or company secretary coordination is an advantage
• Strong organisational and follow-up skills
• High level of confidentiality and discretion
• Comfortable supporting management closely
• Good communication skills in English & Bahasa Malaysia
• Tamil language is an advantage
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint

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