ADMIN ASSISTANT

Memories Entertainment Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading event management company in Selangor, Malaysia, is seeking an experienced administrative staff member to support event operations. This role involves managing petty cash, handling invoices, and maintaining the Odoo inventory system, coupled with strong Excel skills. Candidates should possess at least a diploma in Business Administration and have proven experience in a similar role. The ideal candidate must work on-site, be detail-oriented, and possess their own transportation. Opportunity for outstation travel included.

Qualifications

• At least 1 year of experience in an administrative or office support role.
• Proven experience in administrative or coordination roles, preferably in events, logistics, or inventory management.
• Ability to work independently and collaborate with cross-functional teams.

Responsibilities

• Request and reconcile event petty cash in a timely manner.
• Handling a variety of accounting tasks including data entry and invoice processing.
• Manage and maintain the Odoo system, focusing on inventory management.

Skills

Strong Excel skills

Excellent organizational skills

High attention to detail

Good communication skills

Education

Minimum Diploma in Business Administration or related field

Tools

Odoo

Excel

Job description

Responsibilities

• Request and reconcile event petty cash in a timely and accurate manner.
• Ensure weekly general petty cash is requested and reconciled to support ongoing operations.
• Track and maintain accurate records of overtime for both full-time and part-time staff.
• Handling a variety of accounting tasks, including data entry, invoice processing, and basic bookkeeping.
• Compile bills and invoices post-event to facilitate the timely closure of event files.
• Prepare purchase orders in accordance with internal policies.
• Print and distribute work orders and order listings to warehouse staff to support event and inventory operations.
• Manage and maintain the Odoo system, with a focus on inventory and fleet management modules.
• Maintain a manual inventory record (Excel) specifically for reporting to the Director.
• Prepare and submit monthly clock-in reports for all warehouse staff to the Finance department for salary processing.
• Maintain physical and digital filing systems.
• Perform ad-hoc administrative and operational tasks as and when required.

Requirements

• Minimum Diploma in Business Administration or related field.
• At least 1 year of experience in an administrative or office support role.
• Proven experience in administrative or coordination roles, preferably in events, logistics, or inventory management.
• Strong Excel skills with the ability to manage and analyze manual data.
• High attention to detail, especially in financial reconciliation and reporting.
• Excellent organizational and communication skills.
• Ability to work independently and collaborate with cross-functional teams.
• Must be willing to work on-site when required and work late hours as necessary.
• Outstation travel may be required based on operational needs.
• Candidate must possess their own mode of transportation.