Admin Assistant

HZ Armada Enterprise; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local enterprise in Malaysia is seeking an individual for an administrative role focused on sales reconciliation, invoice management, and document organization. The ideal candidate will have a minimum of SPM or Diploma in a relevant field and must be proficient in Microsoft Excel and Word. Strong communication skills in English and Bahasa Malaysia are essential. The position offers training, overtime payment, and a 5.5-day workweek.

Benefits

Training and guidance provided

Overtime payment

5 and half working days per week

Qualifications

• Minimum SPM / Diploma in Accounting, Finance, Business Administration or related field.
• Proficient in computer skills, especially Microsoft Excel and Word.
• Ability to maintain confidentiality of financial information.

Responsibilities

• Perform daily sales reconciliation and prepare related reports.
• Key in invoices, update records, and ensure accurate data entry.
• Coordinate with internal staff to ensure smooth operations.

Skills

Computer skills

Attention to detail

Organizational skills

Communication in English

Communication in Bahasa Malaysia

Education

Minimum SPM / Diploma in Accounting, Finance, Business Administration

Tools

Microsoft Excel

Microsoft Word

Job description

Requirements

• Minimum SPM / Diploma in Accounting, Finance, Business Administration or related field (Diploma preferred)
• Proficient in computer skills, especially Microsoft Excel, Word, email, and basic accounting systems.
• Strong accuracy and attention to detail in data entry and financial documentation.
• Able to maintain confidentiality of all financial information and company records.
• Good organizational skills, including filing, handling invoices, receipts, and document management.
• Able to work independently with minimal supervision.
• Experience in administration, accounting, or finance tasks is an added advantage.
• Good communication skills in English and Bahasa Malaysia.
• Honest, responsible, disciplined, and proactive.

Responsibility

• Perform daily sales reconciliation and prepare related reports.
• Key in invoices, update records, and ensure accurate data entry.
• Assist in stock checking and maintain proper stock records.
• Handle supplier invoices, filing, and general documentation.
• Prepare and organise administrative paperwork for daily operations.
• Monitor email correspondence and assist with basic office communication.
• Maintain proper filing systems for easy document retrieval.
• Support day-to-day office tasks, including photocopying, scanning, and organizing documents.
• Assist in updating spreadsheets, forms, and administrative databases.
• Coordinate with internal staff to ensure smooth operations.
• Perform any other administrative tasks assigned by the supervisor or manager.

Benefits

• Training and guidance provided
• Overtime payment
• 5 and half working days per week

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