Admin Assistant

Semba Malaysia Design & Construction Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A construction and design company in Kuala Lumpur is seeking an experienced Administrator to handle quotations, invoices, and office records. The ideal candidate will have at least 3 years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office. Benefits include medical insurance, annual leave, and the option to work from home. This role supports finance operations and liaises with IT vendors to ensure smooth office functions.

Benefits

Medical Insurance

Annual Leave

Allowance Provided

EPF

EIS

SOCSO

Medical and Hospitalisation Leave

5 Working Days

Annual Bonus

Work from Home

Qualifications

• Minimum 3 years of administrative experience.
• Able to multitask and work independently in a small team.
• Friendly and responsible with good communication skills.

Responsibilities

• Assist in preparing and issuing quotations, POs, and invoices accurately.
• Maintain organized records for audit and reference.
• Maintain office filing systems (physical & digital).
• Support finance in compiling documents for monthly closing.
• Liaise with IT vendors for troubleshooting.

Skills

Organizational skills

Attention to detail

Proficient in Microsoft Office

Multitasking

Good communication skills

Job description

Requirements

• Minimum 3 years and above of administrative experience
• Good organizational skills and attention to detail
• Proficient in Microsoft Office & Excel / Google Workspace
• Able to multitask and work independently in a small team
• Friendly, responsible, and good communication skills

Responsibilities

• Assist to prepared and issued quotations, purchase orders (PO), and invoices accurately and within required timelines.
• Maintained organized records of quotations, invoices, POs, and payment documents for audit and reference purposes.
• Maintain office filing systems (physical & digital).
• Support finance in compiling documents for monthly closing (invoices, receipts, vendor statements). courier arrangements.
• Support compliance and documentation for audits when required.
• Liaise with IT vendors for troubleshooting (email setup, laptop issues, software access).
• Track staff IT assets (laptops, software subscriptions, passwords if applicable).
• Support basic accounting tasks (e.g., data entry into accounting system).
• Prepare some monthly reports, authority application of the project and prepare the service agreement.

Benefits

• Medical Insurance
• Annual Leave
• Allowance Provided
• EPF
• EIS
• SOCSO
• Medical and Hospitalisation Leave
• 5 Working Days
• Annual Bonus
• Work from Home

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .