Admin Assistant

SMART PROVIDENT SDN BHD; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading administrative services provider in Kuala Lumpur is seeking an Admin Assistant to support daily operations in the HR & Admin Department. The ideal candidate will manage office administration, including asset and vehicle management, and assist with vendor coordination. Candidates should have a Diploma in Business Administration and 1-3 years of experience. Strong organizational and time-management skills are essential, along with basic computer proficiency in Microsoft Word and Excel.

Qualifications

• Diploma or Certificate in Business Administration, Office Management, or related fields.
• Minimum 1–3 years of administrative experience, preferably in the construction industry.
• Able to work independently with good organizational and time-management skills.

Responsibilities

• Handle day-to-day office administration, ensuring cleanliness and maintenance.
• Coordinate with vendors for office maintenance and repairs.
• Manage records for company assets and monitor vehicle administration.

Skills

Organizational skills

Time management

Attention to detail

Basic computer skills

Education

Diploma or Certificate in Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

We are looking for a responsible and well‑organized Admin Assistant to support daily administrative operations under the HR & Admin Department. The ideal candidate will assist in office administration, asset and vehicle management, vendor coordination, and general administrative support to ensure smooth office and project operations.

Key Responsibilities

• Handle day-to-day office administration, including office cleanliness, facilities maintenance, stationery, pantry supplies, office equipment, and company assets.
• Coordinate with external vendors, suppliers, and service providers for office maintenance, repairs, and administrative services.
• Manage and maintain records for company assets, including laptops, office equipment, and other company properties.
• Assist in managing staff laptops and IT‑related assets, including setup, handover, and coordination for troubleshooting when required.
• Manage, monitor, and maintain company vehicles, including road tax renewal, insurance, servicing schedules, and general vehicle administration.
• Handle administrative documentation such as service agreements, licenses, permits, insurance policies, and renewal tracking.
• Support site or project teams with administrative matters such as document submission, coordination, and record keeping (where applicable).
• Maintain proper filing systems (physical and digital) to ensure documents are organized, updated, and easily retrievable.
• Assist the HR & Admin Department with daily administrative coordination and ad‑hoc duties as assigned by management.

Job Requirements

• Diploma or Certificate in Business Administration, Office Management, or related fields.
• Minimum 1–3 years of administrative experience (construction industry is an advantage).
• Able to work independently with good organizational and time‑management skills.
• Basic computer skills (Microsoft Word, Excel, email).
• Responsible, detail‑oriented, and willing to learn.