Admin Assistant

IE Consultancy; Kluang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A consultancy firm in Kluang, Malaysia is seeking an Administrative Support Specialist to provide general administrative support. Responsibilities include managing schedules, handling communications, and maintaining office records. Ideal candidates should have strong organizational skills, proficiency in Microsoft Office, and the ability to communicate in English and Mandarin. Join our dynamic team and contribute to our operational success.

Qualifications

• Strong organizational and time-management skills with the ability to prioritize tasks.
• Proficient in using Microsoft Office applications.
• Good problem-solving skills and attention to detail.

Responsibilities

• Provide general administrative and clerical support.
• Assist in gathering and preparing documents.
• Handle incoming calls, emails, and visitors.
• Coordinate meetings and manage schedules.
• Maintain and update office records and databases.

Skills

Organizational skills

Time-management

Problem-solving

Attention to detail

Communication in English and Mandarin

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• Provide general administrative and clerical support, including data entry, filing, document management and other ad‑hoc tasks.
• Assist in gathering documents from relevant parties and preparing relevant documents for further processes. Follow‑up with relevant parties to ensure the work is performed timely.
• Handle incoming calls, emails and visitors, and direct enquiries to the appropriate team members.
• Assist with the coordination of meetings, managing schedules and arranging travel logistics.
• Maintain and update office records, databases and other administrative systems.

Qualifications

• Strong organizational and time‑management skills with the ability to prioritize tasks and work under pressure.
• Proficient in using Microsoft Office applications (Word, Excel, PowerPoint).
• Good problem‑solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Must be able to communicate in English and Mandarin.