Admin Assistant

Serba Wangi; Alor Setar; On-site; MYR 20,000 - 100,000; Full time

Job summary

A logistics company in Kedah is seeking a candidate for administrative tasks related to Purchase Orders, invoicing, and transportation coordination. The ideal candidate should have at least SPM/STPM and experience with Autocount, along with solid Microsoft Office skills. Responsibilities include verifying POs, maintaining records, and preparing documentation for payments. This position offers a chance to be involved in essential logistics processes within a supportive team environment.

Qualifications

• Minimum education requirement is SPM or STPM.
• Experience with Autocount is a plus.
• Familiarity with MS Office is essential.

Responsibilities

• Print, review and verify Purchase Orders for accuracy.
• Update Purchase Orders in the internal system promptly.
• Coordinate transportation schedules and confirm delivery dates.
• Maintain organized invoice filing records.
• Prepare documentation for payment requests.

Skills

Microsoft Office knowledge

Basic computer literacy

Autocount experience

Education

Minimum SPM/STPM

Job description

Print, review, and verify Purchase Orders (PO) to ensure accuracy and completeness before processing.

Key in and update PO orders into the internal system in a timely and accurate manner.

Coordinate and arrange transportation schedules, including confirming delivery dates and liaising with relevant parties to ensure timely dispatch and receipt of goods.

Maintain and organize invoice filing records systematically for easy reference and audit purposes.

Update B&B invoices and prepare documentation for payment request submissions.

Record and update payment receipts, as well as monitor and track payment status to ensure proper financial reconciliation.

Prepare and compile promoter reports, including salary claims and supporting documents for submission.

Assist with and perform any ad-hoc administrative or operational tasks as assigned by the supervisor.

Requirements

• Minimum SPM/STPM
• Autocount experience will be an advantage
• Microsoft Office knowledge
• Basic computer literacy