Admin

ChargeSini; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading operational firm in Malaysia is seeking an Administrative Support role to handle operational tasks, maintain schedules, and coordinate activities. The ideal candidate should have at least a minimum SPM or Diploma and possess relevant experience. Responsibilities include document management, departmental coordination, and office administration. Proficiency in Microsoft Office is essential for this role, and familiarity with HR or logistics processes will be an added advantage.

Qualifications

• Minimum SPM or Diploma graduates.
• 1-2 years of relevant working experience in administrative or operations support.
• Proficient in Microsoft Office applications.

Responsibilities

• Monitor and update operational tracking sheets and job schedules.
• Coordinate with internal departments for operational activities.
• Prepare and maintain operation-related documents.

Skills

Operational tracking

Office coordination

Microsoft Office proficiency

Education

Minimum SPM or Diploma

Job description

Essential Duties and Responsibilities:

• Monitor and update operational tracking sheets, job schedules, service logs, and project timelines;
• Coordinate with internal departments to support operational activities;
• Prepare and maintain proper filing of operation-related documents such as work orders, delivery orders, service reports, installation forms, and maintenance logs;
• Assist in issuing and following up on work instructions, purchase requests, or job assignments;
• Liaise with suppliers, subcontractors, or service teams to schedule and confirm site visits, deliveries, and job completion;
• Follow up on job progress and ensure timely updates are communicated to clients or stakeholders;
• Handle general office administrative duties such as handling calls or emails, and supporting team members with operational queries;
• Ensure compliance with company processes, safety policies, and documentation standards; and
• Undertake any ad hoc tasks assigned by your superior or the management from time to time.

Education and/or Work Experience Requirements:

• Minimum SPM or Diploma graduates
• Fresh graduates or 1-2 years of relevant working experience in administrative or operations support, preferably in a fast-paced or corporate environment.
• Proven experience in handling office operations, procurement, documentation, and coordination tasks.
• Familiarity with basic HR, accounting, or logistics processes will be an added advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and general office systems.