Acting Contracting Manager

EXO Travel; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable travel company in Kuala Lumpur is seeking a Contracting Specialist to manage supplier contracts and negotiations. The ideal candidate will ensure compliance with company policies and contribute to sustainability practices. Key responsibilities include negotiating rates, assisting various departments, and generating insightful reports. Strong negotiation and leadership skills are essential, along with the ability to work under pressure. This role offers an opportunity to thrive in a dynamic environment.

Qualifications

• Strong negotiation, interpersonal and communication skills.
• Ability to work under pressure with time limits.
• Strong estimating and pricing skills.
• Ability to make decisions and solve problems independently.
• Leadership skills to motivate and train staff.

Responsibilities

• Negotiate best rates with suppliers and manage contract documentation.
• Ensure all contracts comply with legislation and company policy.
• Assist departments in communication with suppliers.
• Generate reports for contracting insights.
• Ensure adherence to company values and sustainability policies.

Skills

Strong negotiation skills

Interpersonal skills

Sales & Marketing skills

Analytical thinking

Leadership skills

Job description

The responsibilities include, but not limited to, all aspects of contracting for the company. Assisting Inbound department (and other departments) when required in aspects of contracting. Providing contracting information, sending requests to suppliers and following up with them to get the full answers for inbound departments.

Contracting

Negotiating best rates in the market with suppliers & management of contract documentation to ensure accuracy of information also reviews of contracts when necessary

Ensuring all contracts are in accordance of legislation & company policy

With Suppliers

Assist Inbound and Operations Departments in communications with suppliers including maintaining good working relations and joined effort in issues handling.

With Inbound Department

Assisting the department in any support related to contracting including on going promotion, changes, special requests, contract related information and/or complaints related to suppliers

Introduction or presentation of suppliers when necessary

With Product Department

To communicate closely to Product department ensuring that suppliers contract, information/rates on database is accurate and up-to-date including safety checks, sustainability requirement, insurance checks and related.

Report

Generating report for meaningful insight on contracting information of the company

Communicate & coordinate any departmental staff related issues to the HR Manager including performance, training, staff recognition and disciplinary

Make sure team adhere to EXO Core Values and Policies & Procedures.

Sustainability

Understand responsible tourism principles that include the sustainability performance of suppliers as a selection criterion

Understand EXO Responsible Travel policy, Wildlife Code of Conduct, Childsafe policy and Ethical

Ensure EXO products are implemented and developed in line with responsible tourism policies.

Skills

• Strong negotiation, interpersonal and communication skills.
• Sales & Marketing skills and ability to work under pressure with time limit.
• Analytical thinking, and strong estimating and pricing skills.
• Ability to take decisions and solve problems on your own.
• Strong leadership skills with the ability to motivate and train staffs

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