Accounts cum Admin Executive

MTY SOLUTIONS (M) SDN. BHD.; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company providing operational support in Puchong, Malaysia is seeking an Administrative & Operational Support professional. This role involves comprehensive administrative tasks to ensure efficient daily operations, including managing filing systems, processing purchase orders, and liaising with vendors. Candidates should have strong organizational skills and experience in administrative functions. The role also includes managing compliance and standard operating procedures, as well as supporting overall workflow efficiency.

Qualifications

• Proven experience in administrative support and operational management.
• Strong organizational skills for filing systems and document management.
• Ability to consolidate reports and monitor operational accuracy.

Responsibilities

• Provide comprehensive administrative support for daily operations.
• Establish and maintain filing systems for secure record keeping.
• Supervise administrative personnel and ensure workflow efficiency.
• Conduct vendor research and manage purchase orders.

Job description

Administrative & Operational Support

• Job Description: Provide comprehensive administrative support to ensure smooth and efficient daily operations, including customer billing, data entry, filing, and document management.
• Establish, organize, and maintain filing systems—both physical and electronic—to ensure easy retrieval and secure record keeping.
• Consolidate, review, and prepare operational reports for management.
• Monitor daily operation reports submitted by all branches to ensure accuracy, completeness, and alignment with management requirements.
• Supervise and support administrative personnel across all the team, ensuring coordination of administrative systems and overall workflow efficiency.
• Conduct vendor research and evaluate quotations to ensure compliance with required specifications.
• Liaise with vendors on pricing, delivery arrangements, and negotiate for the most favorable terms.
• Process purchase orders, follow up on deliveries, verify invoice accuracy, and coordinate with the Finance Department for timely payment.
• Inventory & Material Management: Create and maintain material codes for new and existing products.
• Assist in monitoring centralized machinery spare parts inventory and arrange transfers to respective warehouses as needed.
• Compliance & Certification: Manage the application and renewal of business certificates as well as other certifications.
• Standard Operating Procedures (SOP) Support: Assist superior in reviewing, refining, and standardizing company SOPs, including rephrasing, formatting, and preparing documents for company-wide implementation.
• Other Responsibilities: Perform any other duties as assigned by the company from time to time.