Accounts Assistant

Jobstreet Malaysia; Subang Jaya; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading recruitment agency in Malaysia is seeking an Accounting professional to manage supplier invoices, payments, and various financial reconciliations. The successful candidate will hold at least a certificate or diploma in Accounting and possess strong communication skills. This fast-paced environment requires effectiveness under pressure and the ability to meet deadlines. Opportunities for involvement in company events and ad-hoc tasks will be provided.

Qualifications

• Minimum Certificate or Diploma in Accounting or degree in any business field.
• Ability to communicate with various levels of people.
• Able to work in a fast-paced environment and meet deadlines.

Responsibilities

• Check and key in supplier invoices into accounting system.
• Issue payments to suppliers on time.
• Handle advance request and staff claims.
• Monthly bank reconciliation.
• Attend company events and any other ad-hoc jobs assigned.

Skills

Communication skills

Ability to work under pressure

Attention to detail

Education

Certificate or Diploma in Accounting or degree in any business field

Job description

Responsibilities

• Check and key in supplier invoices into accounting system


• Issue payments to suppliers on time


• Email payment advice to suppliers on time


• Check & follow up with suppliers for discrepancy in invoice


• Monthly Reconciliation - supplier statement of accounts


• Update schedules (rental, telephone, utilities, bank guarantee, prepayment – advance, rental deposit, accrual & etc)


• Download invoices from portals (TM, Unifi & etc) & check


• Key in monthly trade invoices into system


• Proper filing of tenancy agreement


• Ensure compliance of company SOP


• Ensure the accuracy and completeness of the entries


• Monthly Bank reconciliations


• Renewal of bank guarantee


• Update POS file monthly


• Handle advance request and staff claim


• Identify & resolve of tender issues


• Knock off AP payments in the system


• Inter companies transaction


• Data entries of suppliers SI payments for HP & Leasing


• Data entries of auto debit bills from credit card


• Handle transfer of fund


• Handle petty cash and reimbursement


• Verify, code and prepare payment voucher for salesmen commission


• Handle advance payment, salary cheque & chef payment


• Proper filing of all the related documents


• Attend company events (warehouse sales, annual stock take, monthly consignment stock take & etc)


• Any other ad-hoc job or new scopes assign

Accounts Receivable – Retail Shop

• Identify incoming fund from shops daily


• Verify customer payments as per request


• Monthly non-compliance report


• Check & Update of Stock Transfer Note for shops


• Update of weekly shop collection report


• Checking of shop invoices & receipts


• Knock off of shop receipts in system


• Follow up on short collection, offline sales, tender issues & etc


• Update collection for online sales into system


• Create monthly DSR master file


• Monthly bank reconciliation


• Inter-company reconciliation


• Schedule for accrual, unknown deposit & etc


• Check & identify monthly unknown deposit


• Excluding Retail Shop (Outright and consignment customer)


• Upload invoices into respective portal (B2B & etc) on time.


• Prepare collection advice approval form (CAAF) submit to salesmen, Monitor & controlling


• Control & monitor deduction deducted by customer from the CAAF


• Update monthly receiving file


• Data entries of CAAF-Collection for customers in system. Knock off of shop receipts in system


• Print tax invoices from B2B, verified and post tax invoices for rebates, A&P & other deduction. Check all this AP invoices is as Trading Agreement with respective customer. If a percentage from sales you need to update and maintain a table for each customer.


• Check & identify monthly unknown deposit


• Prepare Statement of accounts for selected customers & email


• Reconciliation of debtor aging report against debtor control


• Prepare consignment billing


• Consignment invoicing – MSSR Billing


• Consignment customer reconciliation


• Outstanding sales order listing


• Inter-company transactions


• Attend company events (warehouse sales, annual & monthly stock take)


• Any other ad-hoc job or new scopes assign


• Controlling & filing of pink copy invoice & delivery order received from operation department & monitor goods return & short supply deducted by customer from pink copy


• Goods Return from Customer and Goods Reject by customer during delivery. Daily update of GRR from warehouse for both outright and consignment customer.


• Received Goods Return Report (GRR) and Goods Reject Report (GRR) , update and issue CN. Or Stock Transfer Note or Consignment Transfer Note.


• Purchase - Oversea shipment – costing and update inventory and AP invoices of each shipment.


• Purchase – Local shipment update inventory and AP invoices


• Schedule for Monthly closing- Provision accounts for purchase, duty freight, shipment charges and shipment variance


• Report of Demurrage & Detention charges and external warehouse charges.


• Monthly closing stock report (negative stock)


• Stock report – purchase & return to Bramhill Sdn Bhd


• Create Stock Take Batch.


• Attend company event (warehouse sales, annual & monthly stock take)


• Any other ad-hoc job or new scopes assign


• Update of monthly schedules


• Monthly journal entries (depreciation, HP and Term Loan interest, HP and Term Loan payment, cash drawer & etc)


• Inter companies reconciliation


• Handle monthly Debit Note (to issue & to receive)


• Checking Bank Advices before posting Bank Advices into the Pronto system


• Monthly bank reconciliation


• Inter companies transaction entries


• Attend company event (warehouse sales, annual & monthly stock take)


• Any other ad-hoc job or new scopes assign

Job Requirement

• Require minimum Certificate or Diploma in Accounting or degree in any business field.


• Able to communicate with various level of people.


• Able to work in a fast pace environment and meeting deadline line

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