Accounts and Admin Assistant

PERSOL; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics and warehouse facility company in Subang Jaya seeks an Accounts & Admin Assistant. Responsibilities include managing invoicing, customer relations, procurement processes, and report preparation. The ideal candidate should have at least SPM qualifications, with higher education in Accounting being a plus. Fresh graduates are encouraged to apply. Proficiency in SAP S/4HANA is essential. This role offers an opportunity to engage in various accounting functions and work with external accounting firms.

Qualifications

• Education level: SPM & above. Diploma or Degree in Accounting or relevant field is an added advantage.
• Fresh graduates are welcome to apply.

Responsibilities

• Prepare customer invoices, credit notes, and debit notes in SAP S/4HANA.
• Ensure completion and accuracy of e-Invoice fields.
• Track outstanding invoices and follow up with customers on payment status.
• Create and manage Purchase Orders in SAP S/4HANA.
• Prepare daily cash position summaries and assist in monthly reporting.

Skills

Accounting management

Customer relationship management

Invoice preparation

e-Invoicing compliance

Procurement processes

Education

SPM

Diploma in Accounting

Degree in Accounting

Tools

SAP S/4HANA

Job description

Accounts & Admin Assistant - LRT reachable, SPM & Fresh Grads Welcome! (692551)

We are seeking for an Accounts & Admin Assistant for a Logistics & Warehouse Facility company!

You will day-to-day accounting and administrative activities and act as the primary liaison with the outsourced accounting firm.

1.Accounts Receivable (AR) & e-Invoicing

Invoice Preparation: Prepare customer invoices, credit notes, and debit notes in SAP S/4HANA for review and posting by the outsourced accounting firm.

e-Invoice Compliance (Malaysia):

Ensure all mandatory e-Invoice fields (buyer details, TIN, SST status, item descriptions, tax codes) are complete and accurate.

Assist in submitting e-Invoices via SAP S/4HANA integration to the LHDN MyInvois portal and monitor validation status.

Collections Support: Track outstanding invoices and follow up with customers/tenants on payment status; escalate overdue items to management and the outsourced firm.

AR Monitoring: Maintain AR aging schedules and prepare customer statements for monthly reconciliation by the external accountants.

Master Data Maintenance: Update and maintain customer master data (TIN, SST registration, billing details) to ensure e-Invoicing accuracy.

2. Procurement & Accounts Payable (AP) Support

Purchase Orders (PO): Create and manage Purchase Orders in SAP S/4HANA based on approved internal requisitions.

Invoice Verification: Perform 3-way matching (Vendor e-Invoice, PO, Delivery Order) and prepare documentation for review by the outsourced accounting firm.

Staff Claims: Check employee reimbursement claims for completeness, accuracy, and compliance with company policies before submission.

Payment Coordination: Compile approved payment schedules and supporting documents for processing by the external accountants and/or authorized signatories.

3. Reporting, Administration & Coordination

Cash Flow Support: Prepare daily cash position summaries and submit to management and the outsourced accounting firm.

Management Reporting: Assist in preparing monthly reports (P&L summaries, expense analysis) for review and finalization by the external accountants.

Audit & Compliance Support: Maintain proper filing of invoices, contracts, and accounting documents for audit, tax, and regulatory purposes.

Liaison Role: Act as the main operational contact between internal departments, banks, and the outsourced accounting firm regarding accounting matters.

System & Access Notes

SAP S/4HANA key accounting roles and posting authority will be held by the outsourced accounting firm.

Requirements

• Education level: SPM & above. Diploma or Degree in Accounting or relevant field is an added advantage.
• Fresh graduates are welcome to apply