Jobs in Guadalajara, Mexico

We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our CEO. The successful candidate will play a pivotal role in managing various strategic projects, ensuring efficient operations, and facilitating effective communication both internally and externally.

• Calendar Management: Organize and manage the executive's calendar, scheduling meetings and appointments efficiently.
• Communication Management: Handle emails, phone calls, and other forms of communication on behalf of the executive, including screening, responding, and redirecting as necessary.
• Administrative Support: Provide administrative support such as drafting correspondence, preparing documents, and maintaining records.
• Booking Appointments and Travel: Handle the booking of appointments with clients, vendors, and other stakeholders, and make travel arrangements including flights, hotels, transportation, and travel itineraries.
• Order Entry: Process and manage order entries accurately and promptly.
• Email Moderation: Monitor and manage the executive's email inbox, prioritizing and responding to emails as needed.
• New Customer Outreach: Conduct outreach to potential new customers, setting up initial contact and follow-up.
• LinkedIn Presence: Manage and enhance the executive's LinkedIn profile and presence, ensuring consistent and professional engagement.
• Meeting Coordination: Coordinate and schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Information Management: Manage and organize information, files, and documents, both physical and digital, to ensure easy access and retrieval.
• Project Assistance: Assist with special projects, research tasks, and presentations as needed.
• Client Relationship Management: Build and maintain relationships with clients, stakeholders, and business partners on behalf of the executive.
• Financial Management: Assist with financial tasks such as expense tracking, budget management, and invoice processing.
• Problem Solving: Handle ad-hoc requests, troubleshoot issues, and find solutions to problems as they arise.

• Bachelor's degree in Business Administration, Management, or a related field (Master's degree is a plus).
• Proven experience in project management and executive support roles.
• Exceptional organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in data analysis and reporting tools.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and the ability to work under pressure.
• Proficiency in Microsoft Office Suite and project management software.
• Proactive, adaptable, and a self-starter.
• Must have a reliable internet connection.

If you possess the skills we are looking for, we encourage you to apply and join our dynamic team. Flexibility to work within a US time zone is required; specific schedules will be discussed during the interview. Please send us your updated resume to annap@handsworkingvirtually.com and we will promptly schedule an interview for you!