We are urgently hiring an Executive Assistant for the CEO. The ideal candidate must be fluent i[...]

Hands Working Virtually; Ciudad de México; A distancia; MXN 549,000 - 917,000; Jornada completa

Descripción de la vacante

A virtual support company based in Mexico is seeking an Executive Assistant to provide exceptional support to the CEO. Responsibilities include managing the executive's calendar, handling communications, providing administrative support, and assisting with project management. Ideal candidates should have a bachelor's degree in a relevant field, proven experience in similar roles, and excellent organizational skills. Flexibility to work within US time zones is required.

Formación

• Proven experience in project management and executive support roles.
• Proficiency in data analysis and reporting tools.
• Must have a reliable internet connection.

Responsabilidades

• Organize and manage the executive's calendar.
• Handle communications on behalf of the executive.
• Provide administrative support and manage records.
• Make travel arrangements and handle order entries.
• Coordinate meetings and prepare agendas.

Conocimientos

Organizational skills

Communication skills

Problem-solving skills

Interpersonal skills

Attention to detail

Educación

Bachelor's degree in Business Administration or related field

Herramientas

Microsoft Office Suite

Project management software

Descripción del empleo

Overview

We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our CEO. The successful candidate will play a pivotal role in managing various strategic projects, ensuring efficient operations, and facilitating effective communication both internally and externally.

Responsibilities

• Calendar Management: Organize and manage the executive's calendar, scheduling meetings and appointments efficiently.
• Communication Management: Handle emails, phone calls, and other forms of communication on behalf of the executive, including screening, responding, and redirecting as necessary.
• Administrative Support: Provide administrative support such as drafting correspondence, preparing documents, and maintaining records.
• Booking Appointments and Travel: Handle the booking of appointments with clients, vendors, and other stakeholders, and make travel arrangements including flights, hotels, transportation, and travel itineraries.
• Order Entry: Process and manage order entries accurately and promptly.
• Email Moderation: Monitor and manage the executive's email inbox, prioritizing and responding to emails as needed.
• New Customer Outreach: Conduct outreach to potential new customers, setting up initial contact and follow-up.
• LinkedIn Presence: Manage and enhance the executive's LinkedIn profile and presence, ensuring consistent and professional engagement.
• Meeting Coordination: Coordinate and schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Information Management: Manage and organize information, files, and documents, both physical and digital, to ensure easy access and retrieval.
• Project Assistance: Assist with special projects, research tasks, and presentations as needed.
• Client Relationship Management: Build and maintain relationships with clients, stakeholders, and business partners on behalf of the executive.
• Financial Management: Assist with financial tasks such as expense tracking, budget management, and invoice processing.
• Problem Solving: Handle ad-hoc requests, troubleshoot issues, and find solutions to problems as they arise.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (Master's degree is a plus).
• Proven experience in project management and executive support roles.
• Exceptional organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in data analysis and reporting tools.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and the ability to work under pressure.
• Proficiency in Microsoft Office Suite and project management software.
• Proactive, adaptable, and a self-starter.
• Must have a reliable internet connection.

If you possess the skills we are looking for, we encourage you to apply and join our dynamic team. Flexibility to work within a US time zone is required; specific schedules will be discussed during the interview. Please send us your updated resume to [e-mail] and we will promptly schedule an interview for you!