Project Administrator jobs in Malaysia

Job Description:

Dentsu is an integrated growth and transformation partner to the world’s leading organizations. Founded in 1901 in Tokyo, Japan, and now present in over 145 countries and regions, it has a proven track record of nurturing and developing innovations, combining the talents of its global network of leadership brands to develop impactful and integrated growth solutions for clients. Dentsu delivers end-to-end experience transformation (EX) by integrating its services across Media, CXM and Creative, while its business transformation (BX) mindset pushes the boundaries of transformation and sustainable growth for brands, people and society.

CARAT is an important part of our world‑class offering - an award‑winning media, content and branding agency that uses its peerless understanding of the passions, motivations, and behaviours of real people to bring brands and their customers together. Carat is privileged to work with some of the most eminent companies in the world.

We’re hiring a Media Project Administrator to work on a hybrid basis from our London office in NW1.

The Media Project Administrator plays a central role in leading the end-to-end delivery of global, regional, and multi‑market pitches. Through strong administration support, project management and stakeholder coordination skills, the role supports impactful business development initiatives that contribute directly to dentsu’s overarching growth ambitions.

Support the Delivery of Pitches and Proposals

• Assist in the preparation and execution of global, regional, and multi‑market pitches from start to completion under the guidance of senior team members.

• Contribute to the accuracy and upkeep of Salesforce to reflect pitch activities and status.

Project Management and Administrative Support

• Support the development of timing plans, scheduling of meetings, and coordination of project milestones to ensure seamless project delivery.

• Organise logistics for pitch‑related meetings, team brainstorms, and rehearsals.

Content Development

• Assist in the creation and maintenance of global collateral, case studies, and credentials to align with strategic objectives.

• Ensure content is categorised and stored correctly in the BD hub.

Stakeholder Coordination

• Coordinate with internal and external stakeholders to maintain alignment and facilitate communication during business development projects.

Copywriting and Proofreading

• Support the creation of high‑quality content through copywriting and proofreading to maintain consistency and accuracy.

Research and Intelligence Gathering

• Conduct research on clients, prospects, and industry trends to inform pitches and strategic planning.

• Develop and maintain competitor intelligence, providing insights that contribute to business development strategies.

Database Maintenance

• Ensure that key databases, including historical RFI/RFP content and prospect research, are regularly updated and accurate.

Support on Growth Projects

• Provide support and take ownership of specific tasks within key growth projects, ensuring timely and efficient delivery.

• Collaborate closely with senior team members to support broader business development initiatives.

Accuracy: Demonstrates strong attention to detail in all work.

Organisation: Maintains structure and order in managing multiple tasks and deadlines.

Ownership: Shows initiative and accountability for assigned responsibilities.

Research Skills: Displays strong research capabilities to gather and analyse relevant information.

Communication: Engages effectively with team members and stakeholders, both verbally and in writing.

Collaboration: Works well with various teams to achieve common goals.

Adaptability: Shows flexibility and responsiveness in a dynamic work environment.

• This is a permanent role to work on a hybrid basis from any our office in London, NW1

• As well as a competitive salary, you’ll enjoy a benefits package that you can tailor to your needs.

At dentsu, we embrace diversity and inclusion, valuing the unique perspectives and contributions of every individual. We believe that diversity fuels creativity and innovation, benefiting our employees, partners, and communities.

We welcome applications from all individuals, regardless of race, ethnicity, nationality, religion, gender, gender identity, sexual orientation, age, disability, marital status, or any other protected characteristic. Beyond recruitment, we strive to create an environment where everyone feels respected, supported, and empowered to bring their authentic selves to work.

We recognize the importance of work‑life balance and are open to discussing flexible working arrangements for all roles. If you need reasonable adjustments due to a disability or medical condition during our recruitment process, please contact us at accommodations@dentsu.com, quoting the reference number of the role that you are applying for. Your needs will be handled with respect and confidentiality to ensure an inclusive and accessible experience.

Location: London

Brand: Global Media

Time Type: Full time

Contract Type: Permanent