Management Assistant jobs in United States

PSW Integrity Ltd provides advanced reliability engineering, condition monitoring, and asset integrity solutions to clients across the manufacturing, pharmaceutical, polymer, petrochemical, nuclear, and FMCG industries. We are a consultancy-led business that thrives on precision, professionalism, and operational excellence.

As we continue to grow, we are looking for a proactive Administrative Assistant to support our daily operations. This role will play a key part in ensuring the smooth running of logistics, purchasing, diary management, and general administrative duties within the company.

The Administrative Assistant will provide essential back-office and operational support to the team. The role involves coordinating logistics for projects, managing purchasing and supplier relationships, organising diaries and schedules, and supporting general office administration. The successful candidate will be highly organised, detail-oriented, and confident in managing multiple priorities in a fast-paced consultancy environment.

• Coordinate travel, accommodation, and site access requirements for engineering teams.
• Arrange shipping and delivery of equipment, tools, and monitoring devices to client sites.
• Track and manage project-related logistics to ensure deadlines are me

• Raise purchase orders, track deliveries, and maintain supplier records.
• Liaise with vendors to source materials, tools, and services at competitive rates.
• Monitor stock levels of consumables, tools, and equipment

• Manage and update staff calendars, ensuring effective scheduling of meetings, client visits, and project commitments
• Support directors and managers with diary management, meeting preparation, and follow-up actions.
• Coordinate internal and external appointments, both virtual and in-person.

• Prepare and format documents, reports, and presentations.
• Support invoicing, expenses, and basic finance administration.
• Maintain electronic and physical filing systems in line with company standards.
• Answer calls, emails, and general correspondence professionally.

• Proven experience in an administrative, logistics, or office support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) or equivalent tools.
• Ability to manage multiple priorities with attention to detail.
• Professional, proactive, and reliable with a strong sense of responsibility.

• Experience in logistics, procurement, or project support within an engineering or consultancy environment.
• Familiarity with purchasing processes, supplier databases, or ERP systems.
• Basic finance/admin knowledge (raising POs, tracking invoices, expenses).
• Ability to work independently and as part of a small, close-knit team.

• Competitive salary and benefits package.
• A dynamic and supportive work environment within a growing consultancy.
• Exposure to a wide range of industries and clients.
• Opportunities for personal development and career growth.
• Involvement in exciting projects that make a real impact on global manufacturing and engineering operations.