Team Administrator/Secretary – Professional Services.

Taylor James Resourcing; Greater London; Hybrid; GBP 23,000 - 27,000; Full time

Job summary

A respected consulting firm in London is seeking a Team Administrator/Secretary to support their operations. This role involves booking meetings, assisting in document preparation, and maintaining client confidentiality. The ideal candidate will have good GCSEs or A levels along with a secretarial qualification and office experience. The company offers a generous benefits package and hybrid working opportunities, making this an excellent chance for career development.

Benefits

Generous benefits package

Hybrid working opportunities

Qualifications

• GCSEs or A levels in relevant subjects.
• Experience in an office environment is preferred.
• Qualification in secretarial or administration will be valuable.

Responsibilities

• Book meetings according to firm’s procedures.
• Assist with typing and document creation.
• Maintain confidentiality of documents and clients.
• Update and manage client records in databases.

Skills

Good GCSEs or A levels

Secretarial or administration qualification

Office experience

Job description

Team Administrator/Secretary – Professional Services

Date: 27 Apr 2023
Sector: ADMINISTRATION
Type: Permanent
Location: London
Salary: £23,000 - 27,000 per annum
Email: [e-mail]
Ref: BT03411

We are looking for a candidate with good GCSEs or A levels combined with a secretarial or administration qualification and some office experience. This could be an ideal opportunity to develop your career with a very well respected, extremely friendly firm of consultants and business advisors based in the City of London.

The company offers a generous benefits package and hybrid working opportunities.

Responsibilities

• Book meetings, ensuring that the firm’s procedures are followed.
• Assist the team with typing requirements, producing documents from a variety of sources such as handwritten drafts and on-screen material, formatted to the firm’s standards.
• Stand in for team administrators when they are absent from the office.
• Save documents on the network according to the firm’s procedures, ensuring other administrators can access them.
• Ensure all documents produced are free from typographical errors and are grammatically correct.
• Answer the telephone, transfer calls and take detailed messages to pass on in a timely manner.
• Maintain weekly/bi-weekly meetings with relevant directors to allow them to delegate.
• Treat any tasks undertaken for relevant directors with strict confidentiality and discretion where appropriate.
• Set up new clients in a timely manner and provide money laundering checks.
• Respect and maintain the confidentiality of processed material and ensure compliance with regulations concerning security or confidentiality (such as safeguarding passwords).
• Update/delete client charges in the database.
• Update the system with lost clients or change-of-status clients.
• Take and process credit card payments.
• Assist with the administration of the fee protection service for clients.