Management Assistant jobs in United States

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About First Derivative

First Derivative, an EPAM Company, is driven by people, data, and technology, unlocking the value of insight, hindsight, and foresight to drive organizations forward. Counting many of the world's leading investment banks as clients, we help our clients navigate the data-driven, digital revolution that is transforming the financial services sector. Our global teams span across 15 offices serving clients across EMEA, North America, and APAC.

As an EPAM Systems, Inc. (NYSE: EPAM) company, a leading global provider of digital platform engineering and development services, we deliver advanced financial services solutions by empowering operational insights, driving innovation, and enabling more effective risk management in an increasingly data-centric world. EPAM Systems, Inc. (NYSE: EPAM) is recognised as a leader in software product development by independent research agencies. Headquartered in the United States, EPAM employs IT professionals and serves clients worldwide utilizing its award-winning Central and Eastern European global delivery platform and its locations in 19 countries across 4 continents. In 2013, EPAM was ranked by Forbes as #6 among America's 25 Fastest-Growing Tech Companies and #2 on the list of America's Best Small Companies: 20 Fast-Growing Tech Stars.

Together with EPAM, we combine deep industry expertise with cutting-edge technology to help clients stay ahead in a rapidly evolving financial landscape, offering comprehensive solutions that drive business transformation and sustainable growth.

The Regional Office Manager is responsible for all aspects of building and office management tasks crucial for ensuring the smooth running of the office. This includes maintaining premises, facilities, equipment, and services to the highest standards, ensuring compliance with safety legislation, managing office resources effectively, and supporting cost control and revenue maximization through close collaboration with senior management teams.

• Managing the Belfast, Newry, and Dublin offices for daily operations and property management activities.
• Managing the Office Receptionist-Administrator, including performance management.
• Arranging and managing vendor relationships to ensure cost-effective contracts.
• Supporting environmental initiatives, reducing the company's carbon footprint, and ESG reporting.
• Ensuring a safe, pleasant, and sustainable office environment, including compliance with H&S and Fire legislation as an H&S and Fire Officer.
• Overseeing office and property maintenance, including repairs and equipment servicing.
• Regularly checking inventory and ordering supplies.
• Assisting with event planning and execution, including meetings, offsite events, and staff functions.
• Organizing office layout and condition, arranging repairs as needed.
• Providing office orientation for new staff to facilitate smooth onboarding.
• Reviewing and updating health and safety policies and conducting safety tests.
• Leading the local Office Management Team.
• Available to work 5 days per week in the Belfast office.

• Experienced Facilities Manager capable of working independently and collaborating effectively with colleagues, contractors, and stakeholders.
• Strong contract management, organizational, management, and communication skills.
• Proactive, professional, diligent, and supervisory or managerial experience.
• Knowledge of the Landlord and Tenant Act and risk assessments.
• Excellent presentation, communication, IT, and interpersonal skills.
• Experience in contract management and record keeping.
• Skilled in negotiation and influencing, including with senior staff.
• Proficient in Microsoft Office Suite and internet use.
• Ability to prioritize tasks with attention to detail.
• Resilient, resourceful, punctual, and proactive in issue identification and resolution.
• Discreet in handling sensitive data and supporting activities.