Apprentice Administration Assistant – CEO Office

Vacancy ID : 6702; Wrexham; On-site; GBP 14,000 - 18,000; Full time

Job summary

A leading conservation organization is offering an apprenticeship for an Administration Support role in Wrexham. The successful candidate will provide essential support to the Project Integration Manager and other executives, manage diaries, and handle logistics for meetings. They are looking for someone with a good standard of education, outstanding customer service skills, and the ability to work on their initiative. Training will be provided through Coleg Cambria, and candidates will work towards a Business Admin Level 2 qualification.

Benefits

Training provided

Disability confident employer

Responsibilities

• Provide administration support to project managers.
• Manage diaries, travel arrangements, and expenses.
• Assist in preparations for meetings and events.
• Handle incoming correspondence and logistics.
• Work on reception as needed and ensure calls are routed correctly.

Skills

Enthusiasm to undertake work based training

Outstanding customer service skills

Well presented

Professional and friendly approach

Time management

Excellent verbal communication skills

Excellent written communication skills

Problem solving skills

Sound IT skills

Sensitive with confidentiality

Diplomatic but assertive

Education

GCSE / Level 2 English and Maths

Job description

About the apprenticeship

Duties

• Provide administration support to Project Integration Manager which will include administration support to the CEO, BASC Chairman, Vice-Chair and ad-hoc support to the Executive Directors.
• Administration support to the CEO Office, ensuring diaries, travel arrangements, expenses and all other logistic matters are effectively managed.
• General administration duties including proof reading, collation and distribution of meeting papers, letters and raising order requisitions.
• Council – assist and provide support in the prep for council meetings. This includes, logistics of travel, accommodation, food, etc. ensuring the meeting goes to plan.
• Take telephone and email messages, escalating urgent matters and passing information to the appropriate person at the earliest convenience.
• Assist in preparations for the AGM meeting as required, co-ordination of evening meal arrangements, lunches and room bookings.

Additional information

• Ensure that all incoming correspondence is acted upon, and outgoing letters and email communications are completed in a timely manner.
• Ensure that appropriate records and filing systems are kept up to date both for hard copy and electronic communications.
• Travel and accommodation arrangements as required.
• Raise order requisitions as requested and complete purchase order documentation and checking invoices and issue to Finance.
• Assist Project Integration Manager with shows and events as required.
• Attendance at the yearly Game Fair with the CEO team assisting the Project Integration Manager at the event as required.
• Work on reception as and when required, answer calls with the appropriate greeting efficiently and courteously, ensuring all calls are routed correctly and that messages are passed to the appropriate team member in a timely manner.

Requirements

Qualifications

• Good standard of education including GCSE / Level 2 English and Maths
• Enthusiasm to undertake work-based trainingEnthusiasm to undertake work-based training
• Outstanding customer service skills
• Well presented
• Professional and friendly approach
• Able to work on own initiative
• Time management, able to prioritise and achieve deadlines
• Excellent verbal and written communication skills
• Problem solving skills
• Sound IT skills including web-based packages
• Sensitive, with understanding of confidentiality and discretion
• Diplomatic but assertive when required
• Understanding and supportive of the aims and objectives of BASC and member requirements

Skills

• Enthusiasm to undertake work based training
• Outstanding customer service skills
• Well presented
• Professional and friendly approach
• Able to work on own initiative
• Time management, able to prioritise and achieve deadlines
• Excellent verbal and written communication skills
• Problem solving skills
• Sound IT skills including web-based packages
• Sensitive, with understanding of confidentiality and discretion
• Diplomatic but assertive when required
• Understanding and supportive of the aims and objectives of BASC and member requirements

Welsh language

Welsh spoken skills : No

Welsh written skills : No

If you are interested in doing an apprenticeship through the medium of Welsh or bilingually, please contact the training provider to find out if it is available.

Training provided

Training provider

Coleg Cambria

Qualification

Business Admin L2

Disability confident

Is this employer disability confident : Yes

What is disability confident?

Disability confident employers are committed to offering equal opportunities for people with disabilities and health conditions.

Employer details

The British Association for Shooting and Conservation

Marford Mill

Rossett

Wrexham

LL12 0HL