Management Assistant à Canada

English or French

• Secondary (high) school graduation certificate
• or equivalent experience

2 years to less than 3 years

Work must be completed at the physical location. There is no option to work remotely.

• Spanish
• Filipino

• Remote location
• Willing to relocate
• General office
• Private company, corporation or industry

• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Send invoices
• Schedule and confirm appointments
• Record and relay information
• Provide directory assistance
• Provide basic information to clients and the public
• Perform administrative tasks
• Perform clerical duties, such as filing and sorting and distributing mail
• Order office supplies
• Obtain and process information required to provide customer service
• Maintain work records and logs
• Inform employees about payroll matters and benefit plans
• Greet people and direct them to contacts or service areas
• Calculate billing charges
• Arrange teleconferences
• Answer telephone and relay telephone calls and messages
• Receive and issue payments
• MS Office
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals

• MS Word
• Accounting software
• MS PowerPoint
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• Word processing software
• Spreadsheet

• Scanner

• Reports
• Forms and records
• Invoices
• Charts, tables, graphs and diagrams
• Contracts
• Correspondence
• Shipping and receiving
• Payroll services

• Criminal record check

• Own transportation
• Willing to travel
• Public transportation is not available

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision
• Ability to work independently

• Adaptability
• Analytical
• Collaborative
• Creativity
• Goal-oriented
• Hardworking
• Positive attitude
• Proactive
• Time management
• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Resourcefulness
• Team player
• Ability to multitask

• Bonus

• Team building opportunities
• Parking available