Administrative Assistant (Hybrid remote)

Ideal Siding; Burnaby; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A leading siding renovation company in Metro Vancouver is seeking a proactive Administrative Assistant to support operations. This hybrid role involves compliance coordination and various administrative tasks to optimize business functions. Ideal candidates should have strong organizational skills, previous administrative experience, and proficiency in Google Workspace and Excel. Join a supportive team that values teamwork and initiative and offers competitive benefits and opportunities for career advancement.

Benefits

Flexible hybrid work schedule

Comprehensive benefits

Company events

Free on-site parking

Qualifications

• Previous experience as an Administrative Assistant or in a similar role.
• Ability to manage multiple priorities and deadlines with accuracy.
• Proactive attitude and a knack for follow-through.

Responsibilities

• Report to and closely communicate with the Brand President on compliance matters.
• Review, collect, and track insurance certificates from franchisees.
• Maintain and update internal spreadsheets and shared drives.
• Provide administrative support to leadership and other departments.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Google Workspace

Proficiency in Microsoft Excel

Job description

Benefits

• 36-hr work week for a healthy work/life balance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Overview

Ideal Siding is looking for a proactive and detail-oriented Administrative Assistant to support our growing operations. This role is a mix of compliance coordination and administrative support. You’ll help keep our franchise network organized, up to date, and fully compliant with required documentation, while also assisting with everyday administrative tasks that keep the business running smoothly.

If you’re someone who enjoys structure, thrives on accuracy, and loves checking things off a list, this could be a great fit for you.

What You’ll Do

Compliance:

• Report to and closely communicate with the Brand President on all compliance-related matters.
• Review, collect, and track insurance certificates (COIs) from franchisees and vendors.
• Ensure current copies of business licenses, permits, and registrations are maintained.
• Monitor expiration dates and follow up for renewals or updated documents.
• Keep compliance records organized and easily accessible in digital systems.

Administrative Support:

• Maintain and update internal spreadsheets, shared drives, and databases.
• Manage shared inboxes and assist with correspondence and scheduling.
• Create and update templates, forms, and internal documentation.
• Help coordinate team meetings, events, and training sessions.
• Provide additional administrative support to leadership and other departments as needed.

What You Bring

• Previous experience as an Administrative Assistant or in a similar role.
• Excellent attention to detail and strong organizational skills.
• Ability to manage multiple priorities and deadlines with accuracy.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Excel, and general office software.
• A proactive attitude and a knack for follow-through.

Why Join Us

At Ideal Siding, we value reliability, teamwork, and initiative. You’ll join a collaborative, supportive team where your work makes a visible impact on our daily operations and compliance success.

• Enjoy a flexible hybrid work schedule (1–2 days per week in-office)
• Opportunity to learn, grow, and advance your career
• Comprehensive benefits: extended health and dental care, free on-site parking, company events
• A collaborative and supportive work environment that encourages personal and professional growth

Who Are We?

Ideal Siding is the fastest-growing siding renovation company in North America. With over 90 locations across Canada and the US, our mission is that every homeowner in North America has access to affordable siding services provided by a reliable company with reasonable pricing, quality control on all levels, friendly and professional staff, and a corporate team behind it.

Flexible work from home options available.