office assistant

Government of Canada - Central; Quinte West; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government entity in Quinte West is seeking a candidate to handle various administrative tasks, including data entry, customer service, and document management. The ideal applicant should possess a related diploma and be adaptable, organized, and effective in both oral and written communication. This position is on-site and requires 1-2 years of relevant experience. Competitive benefits will be offered.

Qualifications

• 1 year to less than 2 years of experience required.
• Experience with data entry and customer service.

Responsibilities

• Type and proofread correspondence and documents.
• Process applications and verify documents.
• Provide general information to clients and public.
• Maintain office supplies and inventory.
• Organize and schedule office work.

Skills

Adaptability

Client focus

Excellent oral communication

Excellent written communication

Time management

Organized

Quick learner

Education

College, CEGEP or other non‑university certificate or diploma from a program of 1 year to 2 years

Tools

MS Word

MS Excel

MS PowerPoint

MS Access

MS Outlook

MS Windows

Social Media

Job description

Overview Languages

English

Education

• College, CEGEP or other non‑university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronicallySend and receive messages
• Prepare and format page presentation
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work

Experience and specialization Computer and technology knowledge

• Social Media
• MS Word
• MS PowerPoint
• MS Access
• MS Excel
• MS Outlook
• MS Windows

Additional information Personal suitability

• Adaptability
• Quick learner
• Time management
• Client focus
• Excellent oral communication
• Excellent written communication
• Organized