office assistant

Government of Canada - Central; Baie-Trinité; On-site; CAD 40,000 - 50,000; Full time

Job summary

A governmental organization in Baie-Trinité is seeking an administrative support professional with 2-3 years of experience. The role involves communication with clients, document processing, and general office duties. Candidates must possess a secondary school graduation certificate and strong skills in MS Office. The position requires a criminal record check and the ability to work independently in a fast-paced environment. Flexible teamwork abilities and excellent written and oral communication are also essential for success in this role.

Benefits

Bonus

Team building opportunities

Parking available

Qualifications

• 2 years to less than 3 years experience required.
• Must be able to perform basic bookkeeping tasks.
• Must pass a criminal record check.

Responsibilities

• Receive and forward telephone or electronic enquiries.
• Sort, process and verify applications and documents.
• Provide general information to clients and the public.
• Schedule and confirm appointments.

Skills

Attention to detail

Excellent written communication

Customer service

Time management

Adaptability

Analytical

Education

Secondary (high) school graduation certificate

Tools

MS Word

MS Excel

Accounting software

MS PowerPoint

MS Outlook

Adobe Acrobat Reader

Job description

Overview Languages

English or French

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Spanish
• Filipino

Work setting

• Remote location
• Willing to relocate
• General office
• Private company, corporation or industry

Responsibilities Tasks

• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Send invoices
• Schedule and confirm appointments
• Record and relay information
• Provide directory assistance
• Provide basic information to clients and the public
• Perform administrative tasks
• Perform clerical duties, such as filing and sorting and distributing mail
• Order office supplies
• Obtain and process information required to provide customer service
• Maintain work records and logs
• Inform employees about payroll matters and benefit plans
• Greet people and direct them to contacts or service areas
• Calculate billing charges
• Arrange teleconferences
• Answer telephone and relay telephone calls and messages
• Receive and issue payments
• MS Office
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals

Experience and specialization Computer and technology knowledge

• MS Word
• Accounting software
• MS PowerPoint
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• Word processing software
• Spreadsheet

Equipment and machinery experience

• Scanner

Area of specialization

• Reports
• Forms and records
• Invoices
• Charts, tables, graphs and diagrams
• Contracts
• Correspondence
• Shipping and receiving
• Payroll services

Additional information Security and safety

• Criminal record check

Transportation/travel information

• Own transportation
• Willing to travel
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision
• Ability to work independently

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Goal-oriented
• Hardworking
• Positive attitude
• Proactive
• Time management
• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Resourcefulness
• Team player
• Ability to multitask

Benefits Financial benefits

• Bonus

Other benefits

• Team building opportunities
• Parking available