Merchandise à Afrique du Sud

Job Title: Virtual Administrative & Bookkeeping Assistant

Position Type: Full-Time (37 hours/week)
Location: Remote
Reports To: Operations Manager / Business Owner
Overview:

We are seeking a proactive, detail-oriented Virtual Administrative & Bookkeeping Assistant to support daily operations for a service-based business. This fully remote role is ideal for someone who is self-motivated, highly organized, and experienced in both administrative coordination and bookkeeping functions. You will play a key role in keeping business processes running smoothly, with a strong focus on scheduling, communications, and financial tracking.
Key Responsibilities:
Administrative Support

• Manage general inboxes and respond to incoming emails
• Schedule meetings, appointments, and maintain calendars
• Support staff onboarding/offboarding, including documentation and scheduling
• Maintain HR systems (e.g., Breathe HR)
• Order studio merchandise and business supplies
• Draft and format documents, reports, and internal communications
• Enter data and maintain accurate business records
• Oversee instructor availability and class scheduling using Momence
• Perform backend scheduling, client data management, and administrative reporting
• Assist with general tasks as assigned by the Owner or Operations Manager

• Track and categorize expenses, ensuring receipts are uploaded and annotated (Equals)
• Monitor and follow up on outstanding payments
• Support payment processing and resolve transaction discrepancies
• Assist with payroll preparation and reporting (end-of-month)
• Create monthly financial summaries for internal review
• Collaborate on bookkeeping tasks using Xero

• Proven experience in both administrative and bookkeeping roles
• Proficiency with accounting software (Xero)
• Strong knowledge of Google Workspace and Microsoft Office
• Excellent written and verbal communication skills
• Exceptional accuracy, organization, and attention to detail
• Ability to multitask and work independently in a remote environment
• Comfortable using cloud-based collaboration tools (e.g., Slack)

• Background in service-based or wellness businesses
• Basic understanding of financial documents (P&L, balance sheet)
• Familiarity with local bookkeeping or tax compliance standards

• Monday-Friday, 37 hours per week
• Must be able to work independently and maintain availability during standard business hours