Office Administrator

HFM; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic financial services firm in Johannesburg is seeking an enthusiastic Office Administrator to manage documentation and support office operations. The ideal candidate will have a college diploma and over 2 years' experience in a similar role, along with excellent organizational and communication skills. Responsibilities include managing front desk operations, coordinating travel for staff, overseeing time and attendance, and contributing to a positive work environment. Benefits include an attractive salary package and various leave days.

Benefits

Attractive remuneration package

22 days of Annual Leave (up to 30 days based on service)

Friday afternoons off (December & January)

Birthdays off

Referral Bonus

Participation in Company’s Medical Scheme

Fun team-building activities

Qualifications

• 2+ years’ experience in a similar role.
• Experience in a company with an international reach is advantageous.

Responsibilities

• Keep records of all company legal documents.
• Manage front desk operations and take external phone calls.
• Arrange traveling for directors and employees.
• Oversee company time and attendance reports.
• Contribute to a positive working environment.

Skills

Excellent verbal and written communication skills in English

Impeccable organizational skills

Ability to work in a fast-paced environment

Attention to detail

Education

College diploma or diploma in secretarial skills

Job description

Overview

We are searching for an enthusiastic and committed Office Administrator to join our dynamic team at HF Markets.

Your role at HF Markets

• Keeps records of all company legal documents, certificates, and registrations
• Sets up and maintains paper/electronic filing systems for records and correspondence
• Keeps stock of all office supplies and places orders where necessary
• Manages front desk by taking external phone calls, managing post and couriers
• Greets visitors and directs them to the appropriate persons
• Gives information over the phone, takes messages and transfers calls accordingly
• Acts as a Personal Assistant to all directors of the company
• Drafts documents to be sent to various ministries, government offices, etc.
• Manages the office petty cash and liaises with Accounting for payments of suppliers
• Arranges traveling (e.g. Visas, Airplane tickets, Hotel booking) for directors, visitors and employees of the company
• Oversees the company Time and Attendance reports
• Co-ordinates internal and external conferences and meetings
• Maintains confidentiality of documents and information received
• Assists with the induction process for new employees
• Acting as a liaison between the South African office agents and Head Office departments
• Liaising with external vendors to book venues and seminars in different locations as well as team-building activities
• Managing merchandise stock for the office. Preparing merchandise for events and mailing it to affiliates/clients
• Assisting with internal office reporting
• Assisting with all other office-related activities
• Carries out any further duties assigned by their line manager
• Contributes to a positive and dynamic working environment

Requirements

• College diploma or diploma in secretarial skills
• 2+ years’ experience in a similar role
• Experience in a company with an international reach would be considered an advantage
• Excellent verbal and written communication skills in English
• Impeccable organizational skills with attention to detail
• Able to work in a fast-paced environment and multi-task

Benefits

• Attractive remuneration package
• 22 days of Annual Leave (reaching up to 30 days per year based on years’ service)
• Friday afternoons off (during December & January)
• Birthdays are always a day off!
• Referral Bonus – refer a candidate we would all enjoy to work with
• Participation in the Company’s Medical Scheme from day one
• Fun team-building activities & Corporate events

HF Markets is an Equal Opportunity Employer. All applications will be treated as confidential.