Buyers Assistant

Shoprite Group; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading retail group in Durban seeks a Buyers Assistant to support the Foods Buying objectives. Key responsibilities include capturing buying data, placing orders, and managing supplier queries. Candidates should have over 2 years of relevant experience in a retail buying environment, strong administrative skills, and proficiency in MS Office 365. The ideal individual will be organized, detail-oriented, and proactive in problem-solving. This role offers an exciting opportunity to contribute to a dynamic team in a growing sector.

Qualifications

• More than 2 years of experience in a similar role.
• Experience handling administrative functions related to buying.
• Ability to support the buying or planning process.

Responsibilities

• Capture buying related data on the system.
• Place orders and handle queries from vendors and suppliers.
• Quality check cost and sales price loading.

Skills

Retail buying environment

MS Office 365 proficiency

Excel skills

Purchasing software use

Education

Grade 12

Job description

Purpose of the Job

The purpose of a Buyers Assistant at our rapildy expanding OK Franchise Division is to support delivery of the Foods Buying objectives through efficient and effective execution of all operational and administrative functions related to the buying process.

Key responsibilities include capturing buying related data on the system, placing orders, handling administrative and data queries from vendors, suppliers, DC’s and stores and quality checking all information inputted and captured. You would also be responsible for the listing of products, capturing of price increases and maintaining master data on the system and liaising with suppliers about these.

The role works collaboratively with the OK Franchise Buyer and Buying team to ensure commercial targets are met and requires a highly organised and detail orientated individual with good energy and drive to deliver on expectations and get things done.

Job Objectives

• Working with the Buyer to manage the Buying department.
• Determine / extrapolate the correct pricing for different units of measure so that the correct pack size, cost and unit sale price on supplier vendor number are accurately loaded.
• Quality check cost and sales price loading after Buyers set up clusters (group per brand and store size / layout module), immediately correcting any errors identified.
• Capture and load retail prices ensuring a high degree of accuracy and meticulousness.
• Timeously resolve store queries raised as incidents and range / derange as appropriate.
• Maintain accurate, timeous loading of newly listed products on the Buying platform as approved by the Buyer.
• Set flags on system to range/list products at store level.
• Timeously capture deranging and mark downs.
• Maintain up-to-date and accurate filing of invoices, costing documents, new article forms, and update documents per supplier.
• Generate comprehensive reports for appropriate actioning and reviews by the Buyer.
• Monitor and track progress and performance against KPI’s and proactively resolve issues or escalate to Buyer as required.

Qualifications

• Grade 12

Experience

More than 2 year's experience in a similar role, executing administrative functions and support related to the buying or planning process.

Knowledge and Skills

• Exposure to a retail buying environment.
• Proficiency with MS Office 365 with well-developed Excel skills to prepare detailed spreadsheets using formulas.
• Ability to use purchasing software.

Applicant Feedback Policy