puestos de General en Sudáfrica

We are inviting applications for the position of Financial Assistant & Logistics Officer in our Finance Division. The successful candidate must meet the requirements as specified.

Key Responsibilities

Personal Assistant

• Secretarial services to the General Manager: Finance.
• Secretarial services to the Finance division, including diary management.
• Quality check documents.
• Retrieve and archive documents with Metrofile and keep accurate records.
  
  

• General office management and support e.g. only staff member other than IT staff with access to server room. Receive deliveries on behalf of IT and store in server room.
• Contact person for landlord Redefine should they have any queries, as well as Redefine notifications for onward circulation to staff.
• Order / cancel staff access cards.
• Registered administrator on Admyt (parking) - responsible for sending vehicle registration link to new staff and revoking access of staff who have left. Liaise with Admyt in the event of staff queries.
• Do facial biometrics for all staff and remove left staff.
  
  

• Meeting coordination - Advisory Body meetings. Schedule, draw up agenda, minutes.
• Communication to staff regarding relevant outcomes of Advisory Body meetings.
• Schedule quarterly pension fund update staff meetings with Ember Consulting.
• Create new travel reimbursement documents at the end of February each year.
• Communicate new SARS travel claim rates via internal circular.
• Responsible for safekeeping of salary files in the safe.
  
  

• In the absence of the bookkeeper:
• Prepare payments,
• Calculate per diems,
• Prepare inward and outward forex payments.
• Countersignforex payment requests.
• In the absence of the GM: Finance, stand in on payment days.
• Monthly payroll review with GM: Finance and GM: HR.
• Release salaries on FNB online with GM: Finance.
• Assist with BEE verification process, e.g.,
• Schedule meetings between staff and the verification officer.
• Provide confidential salary information to the verification officer.
  
  

• Proficiency in Microsoft Office, with a strong focus on Excel and Word.
• Calendar management.
• Mathematical skills, i.e., to be able to do and check basic calculations.
• Attention to sensitive information.
• Strong sense of responsibility.
• Attention to detail is key.
• Take initiative when required.
• Self-assured with an assertive personality and high emotional intelligence.
• Strong communication and interpersonal skills.
• Multi-task when required and work under pressure.
• Administrative and organizational skills.
• Problem solving, i.e., being resourceful and able to handle unexpected situations.
• Flexibility, i.e., adapting to different work environments, schedules, and ad hoc tasks.
  
  

• Minimum three years in a personal assistant environment.
• General office management experience.
• Exposure to the Finance Department and/or bookkeeping would be a bonus.
• Sage Pastel Accounting experience would be an advantage.
• Minute-taking.
  
  

• Matric/Grade 12.
• Personal assistant and secretarial courses.
• Microsoft Office courses.
• Basic bookkeeping would be an advantage.
• General HR knowledge would be an advantage.
  
  

• Minute-taking.
• Problem solving
• Attention to detail is key.
• Proficiency in Microsoft Office
• with a strong focus on Excel and Word.
• Mathematical skills
• Administrative and organizational skills.
• Strong communication and interpersonal skills.
• Self-assured with an assertive personality and high emotional intelligence.
  
  

• 2 to 5 years Admin Clerk
  
  

• Certificate