Executive jobs in South Africa

A highly respected independent advisor working with global philanthropic organizations on AI strategy is seeking a proactive, exceptionally organized Executive Assistant to provide administrative, professional, and light personal support. The ideal candidate is an experienced EA who thrives in fast-paced, high-level environments, is confident using modern collaboration tools, and can serve as a stabilizing force for a busy executive managing multiple clients, speaking engagements, and cross-time-zone communications.

This role begins part-time with a strong likelihood of transitioning into full-time during Q1 due to anticipated workload growth.

• Manage complex calendars across multiple time zones (Central, Eastern, Pacific).
• Handle end-to-end scheduling for client meetings, speaking engagements, advisory sessions, and internal check-ins.
• Triage and organize emails; manage inboxes to ensure timely responses and prioritization.
• Track and summarize weekly status updates for multiple client relationships.
• Prepare meeting agendas and follow-up actions.
• Monitor activity in multiple Microsoft Teams channels and other platforms used by her clients; flag key messages and ensure nothing is missed.

• Draft and format PowerPoint presentations, training decks, and session kickoff materials.
• Assist in preparing written content such as memos, talking points, or light LinkedIn drafting (using the client’s custom ChatGPT agents for voice alignment).

• Handle professional communication with high-level client stakeholders in philanthropy and technology sectors.
• Liaise with client teams across Microsoft Teams, Slack, and email.
• Ensure smooth coordination between external partners, internal teams, and the client.

• Schedule personal appointments such as healthcare visits, home-related vendors, and household management tasks.
• Source and purchase gifts for family members or special occasions.
• Assist with travel planning, including flights, hotels, ground transportation, and itineraries.
• General “life management” support to reduce daily friction and free up executive time.

• Minimum 3–4 years of experience as an Executive Assistant, Chief of Staff support, or equivalent high-level administrative role.
• Strong proficiency in:
  • Microsoft Teams
  • Outlook / Office Suite (Excel, PowerPoint, Word)
  • Google Workspace
  • Asana and Slack (nice to have)
• Experience supporting senior executives, founders, CEOs, or advisory/consulting professionals.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and judgment when handling sensitive information.
• Ability to manage multiple priorities in a fast-moving, unpredictable environment.

• Highly organized and detail-oriented.
• Tech-savvy, comfortable navigating multiple platforms simultaneously.
• Calm, stabilizing presence with strong problem-solving skills.
• Flexible and adaptable to changing workloads and schedules.
• Proactive, anticipatory support style—able to see needs before they arise.
• Confident yet warm communication style suitable for high-level stakeholders.

• Start: Part-time (20 hours/week) with a strong likelihood of moving to full-time in Q1.
• Must have availability aligned with US Central and Eastern Time Zones, with flexibility to occasionally support Pacific-time clients.
• Remote role with consistent weekly working hours.

This Executive Assistant will become a critical partner in ensuring the advisor can operate effectively across multiple organizations, client engagements, and personal responsibilities.

$500 - $700 a month

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle

The right candidate will meaningfully improve efficiency, reduce administrative bottlenecks, and provide stability during a high-growth period.

NO TRACKER. NO PROBLEM