EOI Executive Assistant

Job Details; Newcastle; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A government department in Newcastle is seeking an experienced Executive Assistant to provide strategic support to directors. The role involves managing priorities, improving business processes, and delivering administrative support. The ideal candidate should possess strong organizational skills, time management abilities, and be adaptable in a fast-paced environment. Willingness to travel is required.

Qualifications

• Deliver high-quality executive support with discretion and initiative.
• Prepare business documents including minutes, agendas, and reports.
• Manage communications and information flow efficiently.
• Build and maintain relationships with staff and stakeholders.
• Leverage technology to enhance productivity.
• Ability to adapt in a fast-paced environment.
• Experience in infrastructure advisory and construction procurement is advantageous.
• Hold a current NSW Driver Licence and be willing to travel.

Responsibilities

• Provide strategic support to the Directors of NSW Public Works.
• Drive business process improvements across the organization.
• Ensure seamless operation of directorates by managing priorities.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Job description

• Full-time temporary opportunity until October 2026
• Location : Newcastle
• Our employees work principally in the workplace
• Salary from $99938.00 plus super and leave loading

Diversity and inclusion are core values of the Department of Primary Industries and Regional Development. The Department of Primary Industries and Regional Development is a workplace where everyone is able to contribute and participate to their full potential and we are proud to have a team that reflects the richness and complexity of the regional NSW communities we serve .

Impacted ongoing employees affected by change management plans will be given priority consideration for at grade positions.

About the role

We are seeking a highly skilled Executive Assistant to provide strategic executive and business support to the Directors of NSW Public Works. This role ensures the seamless operation of their directorates by optimising time resources and decision-making efficiency.

Beyond traditional support this role drives business process improvements enhancing client engagement revenue generation and operational efficiency across NSW Public Works. Your ability to anticipate needs manage priorities and streamline executive functions will be key to success.

Our ideal candidate is a proactive problem solver with exceptional communication skills meticulous attention to detail and the agility to perform under tight deadlines.

NSW Public Works is a highly professional and award-winning project management and infrastructure advisory and delivery organisation with flexible working arrangements. We support diversity in our workplace and facilitate the professional development of our people.

Ready to take on a dynamic role that spans directorates where professionalism meets finesse Apply now!

About You

To thrive in this role you will :

• Deliver high-quality executive and administrative support exercising discretion initiative and confidentiality to support the achievement of organisational objectives.
• Prepare and refine key business documents including minutes agendas presentations correspondence reports briefing notes and submissions.
• Optimise workflow and prioritisation managing communications and information flow to maximise executive efficiency.
• Build maintain and maximise relationships with staff clients and stakeholders and play an active role in the development of a positive culture.
• Leverage technology and digital tools to enhance productivity across multiple locations and to prepare documentation and presentation material to support aligned directorates and Group Directors.
• Demonstrate initiative and adaptability balancing priorities in a fast-paced environment.
• Experience or exposure to the infrastructure advisory and delivery sectors and construction procurement will be an advantage helping you anticipate challenges and drive successful outcomes.
• Hold a current NSW Driver Licence and be willing to travel to regional and remote locations including overnight stays.
• If youre a detail-oriented solutions-driven professional ready to make an impact wed love to hear from you!

About Us

NSW Public Works (NSW PW) is part of the Department of Primary Industries and Regional Development and supports local and state government agencies to deliver critical infrastructure initiatives by providing expert advisory planning design delivery and support services. Theres nothing abstract about what we do. Just look around. Our work is in the hospitals dams water treatment plants and now in the new Bradfield city which is under construction. Every day we help shape the ambitious projects that bring progress to more people in NSW. From forging a more sustainable relationship with the land around us to engineering the big ideas of the every challenge we see the chance to build stronger and more connected communities. We do this by developing solutions that show creativity and grassroots ingenuity providing impartial advice and support at all levels of government and the private sector and partnering with experts to maximise the benefits of our knowledge and experience.

In NSW PW offices all over the state youll find local expertise for local issues. We uncover the best talent scrutinise cost and risk and bridge the gap between private sector and government. By managing these nuances projects we work on dont just get done they become benchmarks others aspire to.

Together we are DPIRD

The New South Wales Department of Primary Industries and Regional Development (DPIRD) protects supports and develops primary industries and regional economies.

Collectively we support strong and sustainable agriculture forestry fishing and mining industries and regional economies. We actively manage our natural assets : our lands and soils minerals waterways and oceans vegetation and forests.

The department brings together :

• Local Land Services
• NSW Resources
• Agriculture and Biosecurity
• Fisheries and Forestry

Regional Development and Delivery.

With nearly 5000 employees and 75 per cent of the DPIRD team living and working in regional NSW we are embedded in the regions we serve.

Learn more about the benefits of joining our diverse and talented DPIRD team.

Applying for the role

Apply online by submitting a current resume and brief cover letter that outlines your skills and experience relevant to the role.

For more information about the role please click here to view the role description here - NSW PW Executive Assistant Grade 5-6 RD (1).pdf

Additionally if you would like to hear more about this role please contact Jane Piva onor

Closing Date : Sunday 19 October at 11: 55pm.

Additional Information

If you require adjustments in completing your application interviewing completing any pre- employment testing require information in an alternative format or otherwise participating in the recruitment process please let us know so we can assist. Send an email to or contact the hiring manager listed below for a confidential discussion.

Role Description

Required Experience : IC

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1