lavori da Ceo in località United States

Our client is seeking an experienced Executive Assistant who will report to the CEO.

Provide or lead a full range of secretarial / administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

• Grade 12
• Diploma in Legal Secretarial / Paralegal
• Minimum of 5 years experience
• Knowledgeable about import processing

• Administration Support

Manage the purchasing authorisation process from submission of PORs to the handover of signed invoices for payment.

• Management of local and international travel arrangements for the CEO, as well as arrangements for Trade and other International Fairs for all attendees.
• Arrangement for and management of Forex linked to international travel.
• Adhoc personal bookings and searches for the CEO.
• Act as support / participant in the development and implementation of administrative standards, policies, and practices for the organisation.

• Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
• Receive, screen, and direct incoming calls, visitors, mail, and email.
• Maintain files, records, calendars, and diaries.
• Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.
• Good verbal and written communication skills. Ability to act decisively and urgently.
• High level of emotional intelligence and interpersonal skills.
• Ability to establish and develop well-aligned, supportive teams.
• Sufficiently developed computer literacy and skills.
• Appropriate business acumen and entrepreneurial aptitude.
• Strong problem-solving skills.
• Creativity.
• Exceptional attention to detail.

• Management of payment for import process, from verifying accuracy of import documentation to purchasing Forex.
• In conjunction with Finance, determine cash flow for large purchases, obtain authorization, and book FEC in line with forecasted dates.
• Balance transactions with bank statements bi-weekly.

• Maintain standards, practices, policies, and procedures as defined.
• Able to make good business-aligned judgment decisions at an operational level.

• Responsible for all activities linked to the position as defined.
• Ensure that a structure for escalation of responsibility is effective.
• Responsible for the company credit card.

• Maintain the benchmark for transparent, responsive, and open communication within the business and at all levels.
• Ensure email responses within 24 hours.
• Provide guidance telephonically to assist teams when required within reason.
• Good communication with management and subordinates.

• Manage vehicle insurance portfolio from addition/removal of vehicles onto the policy to management of claims.
• Manage all insurance policies.
• Arrange for marine/transit cover where necessary.

Salary : R800 000 CTC

• Follow the link to our jobseeker’s page - https://measuredability.com/jobs-2/
• Search for the job title.
• Click Apply to submit your CV.