Executive Assistant

Confidential; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A high-growth enterprise is seeking a skilled executor to join the Office of the CEO, managing personal infrastructure and overseeing complex projects. Ideal candidates will have 3-5+ years in management consulting or business operations, with a focus on analysis and automation. In this high-impact role, you will streamline workflows for maximum efficiency and serve as a trusted advisor, liaising with various stakeholders. Candidates should be tech-savvy and capable of making sound decisions under pressure.

Qualifications

• 3-5+ years in Management Consulting, Business Operations, Family Office, or Executive Support.
• Tech-savvy with a strong understanding of AI and productivity tools.
• Ability to manage complex, high-stakes logistics seamlessly.

Responsibilities

• Oversee complex personal projects from inception to completion.
• Build and optimize systems for the CEO’s personal operations.
• Serve as the CEO’s proxy with external parties.

Skills

Management Consulting

Business Operations

Executive Support

AI and automation tools

Analytical thinking

Tools

Excel

Zapier

Job description

About the Role

This is a high-impact operational role for a commercially minded executor to join the Office of the CEO of a dynamic, high-growth enterprise. You will manage the CEO's personal infrastructure with the precision of a COO and the discretion of a trusted advisor.

We are looking for a Force Multiplier—someone who combines the analytical rigor of a consultant with the "whatever it takes" hustle of a founder. You will oversee complex personal projects, automate workflows with AI, and execute high-stakes logistics to buy back the CEO's time.

What You'll Do

1. Strategic Asset & Portfolio Management

• Oversee complex personal projects from inception to completion—property acquisitions, major construction or renovation projects, private investments, and large-scale event planning.
• Conduct first-principles due diligence on high-value purchases and investments. You don't just "find options"; you analyze assets, risks, and long-term value to present decision-ready memos.
• Manage multi-million dollar budgets and coordinate with external experts (lawyers, architects, wealth managers, financial advisors) to deliver projects on time and on budget.

2. Executive Infrastructure & AI Automation

• Build and optimize systems for the CEO's personal operations. Leverage AI and automation tools (Custom GPTs, Zapier, etc.) to eliminate friction and administrative drag.
• Provide sophisticated calendar management—optimizing the CEO's schedule and ensuring seamless logistical coordination for all engagements, locally and internationally.
• Act as the primary intelligence filter. Triage inbound requests, conduct research, prepare briefing documents, and synthesize complex information so the CEO enters every situation fully prepared.

3. Stakeholder Coordination & Communication

• Serve as the CEO's proxy with external parties—service providers, advisors, vendors, and personal contacts. Communicate with professionalism, discretion, and authority.
• Draft correspondence on behalf of the CEO, demonstrating a deep understanding of their voice and priorities.
• Build and maintain a network of trusted providers across categories (legal, financial, property, lifestyle) ensuring reliable access when needed.

Who You Are

1. The Profile: 3-5+ years in Management Consulting, Business Operations, Family Office, or Executive Support to a C-Suite/UHNW principal. You understand commercial logic and trade-offs.
2. The "No Task Too Small" Mindset: High intellectual horsepower, low ego. You understand that for the CEO to operate at maximum impact, their environment must be flawless—and you are willing to do the groundwork.
3. Tech-Native: You are not just proficient in Excel; you are an aggressive adopter of AI and modern productivity tools. You use technology to scale your own output.
4. Analytical Rigor: You think in timelines, budgets, and milestones. You can review a rental contract or investment term sheet and spot the risks immediately.
5. Unflappable Judgment: You operate with absolute discretion and make sound decisions under pressure without constant oversight.