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OFFICE AND SAFETY ADMINISTRATOR
Résumé du poste
A leading logistics company in Singapore is seeking a proactive Office Administrator to enhance office safety and compliance, manage vendor relationships, and provide IT support. This role requires strong organizational skills, proficiency in Microsoft Office, and a relevant diploma. Responsibilities include managing office supplies, assisting in travel arrangements, and ensuring a safe working environment. A positive attitude and teamwork are essential for success in this dynamic position.
Qualifications
- Relevant diploma in fields related to business or safety.
- Strong organizational and multitasking skills.
- Proficient in Microsoft Office applications.
Responsabilités
- Implement workplace safety and health policies and conduct audits.
- Manage office supplies and provide administrative support.
- Coordinate with vendors for office services and maintain records.
- Provide basic IT support and maintain inventory of equipment.
- Assist in travel arrangements and support visa applications.
Connaissances
Formation
- Implement and monitor Workplace Safety & Health policies in alignment with MOM regulations, conducting regular risk assessments, safety audits, and training sessions.
- Maintain records of safety checks and incident reports.
- Ensure safety equipment and signage are up to date and compliant with local regulations.
- Manage office supplies
- Provide general administrative support
- Organize and coordinate internal events and activities
- Maintain cleanliness and functionality of the office space in coordination with service providers.
- Liaise with office service vendors (e.g., cleaners, maintenance, air con, electricity, pantry suppliers, hotels, medical & health coverage etc) for timely delivery and service quality.
- Review and process vendor invoices and contracts.
- Maintain a vendor contact list
- Provide basic IT support such as setting up workstations, telephone, and assisting with hardware needs.
- Coordinate with internal helpdesk team & external IT support vendors when necessary.
- Maintain inventory of IT assets and equipment.
- Assist in booking travel arrangements such as flights, accommodation, and transportation when required.
- Support visa and travel document applications where necessary.
- Diploma in Business Administration, Office Management, Workplace Safety & Health, Computer and Science or related field.
- Strong organizational and multitasking skills.
- Good interpersonal and communication skills.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Interest in office operations, safety practices, and administrative work.
- Team player with a positive attitude and willingness to learn.
* Le salaire de référence se base sur les salaires cibles des leaders du marché dans leurs secteurs correspondants. Il vise à servir de guide pour aider les membres Premium à évaluer les postes vacants et contribuer aux négociations salariales. Le salaire de référence n’est pas fourni directement par l’entreprise et peut pourrait être beaucoup plus élevé ou plus bas.