Office and Safety Administrator

ECU-Worldwide (Singapore) Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading logistics company in Singapore is seeking a proactive Office Administrator to enhance office safety and compliance, manage vendor relationships, and provide IT support. This role requires strong organizational skills, proficiency in Microsoft Office, and a relevant diploma. Responsibilities include managing office supplies, assisting in travel arrangements, and ensuring a safe working environment. A positive attitude and teamwork are essential for success in this dynamic position.

Qualifications

• Relevant diploma in fields related to business or safety.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Implement workplace safety and health policies and conduct audits.
• Manage office supplies and provide administrative support.
• Coordinate with vendors for office services and maintain records.
• Provide basic IT support and maintain inventory of equipment.
• Assist in travel arrangements and support visa applications.

Skills

Organizational skills

Multitasking

Interpersonal skills

Communication skills

Microsoft Office

Education

Diploma in Business Administration or related field

Job description

Key Responsibilities

Office Safety & Compliance

• Implement and monitor Workplace Safety & Health policies in alignment with MOM regulations, conducting regular risk assessments, safety audits, and training sessions.
• Maintain records of safety checks and incident reports.
• Ensure safety equipment and signage are up to date and compliant with local regulations.

Office Administration & Support

• Manage office supplies
• Provide general administrative support
• Organize and coordinate internal events and activities
• Maintain cleanliness and functionality of the office space in coordination with service providers.

Vendor Management

• Liaise with office service vendors (e.g., cleaners, maintenance, air con, electricity, pantry suppliers, hotels, medical & health coverage etc) for timely delivery and service quality.
• Review and process vendor invoices and contracts.
• Maintain a vendor contact list

IT & Equipment Coordination

• Provide basic IT support such as setting up workstations, telephone, and assisting with hardware needs.
• Coordinate with internal helpdesk team & external IT support vendors when necessary.
• Maintain inventory of IT assets and equipment.

Travel & Logistics Support

• Assist in booking travel arrangements such as flights, accommodation, and transportation when required.
• Support visa and travel document applications where necessary.

Requirements

• Diploma in Business Administration, Office Management, Workplace Safety & Health, Computer and Science or related field.
• Strong organizational and multitasking skills.
• Good interpersonal and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Interest in office operations, safety practices, and administrative work.
• Team player with a positive attitude and willingness to learn.