Facilities jobs in Singapore

Company Description

United Overseas Insurance Limited (UOI) is a general insurance company founded in 1971, offering a wide range of consumer and commercial insurance classes. As a member of the UOB Group and listed on the Singapore Stock Exchange, we adhere to our values of being honourable, enterprising, united, and committed in delivering trusted insurance solutions to our clients.

Role Description

This is a full-time contract HR/Admin generalist role supporting the Manager and Senior Executive.

Talent Acquisition

• Schedule and coordinate interviews
• Submit work pass application, renewal, cancellation, etc
• Organise and maintain employee records
• Prepare HR documents like employment contracts, etc
• Manage onboarding and offboarding of employees, interns, temp staff, etc
• Perform reference checks, name screening, etc

Benefits

• Check and verify overtime records
• Track compliance leave for monthly reporting
• Liaise with service providers on staff insurance, hamper arrangement, etc
• Check and process monthly invoices for approval

Learning & Development

• Manage and track mandatory training, and update training records for monthly reporting
• Assist with training course enrolment/registration

HR Admin

• Update the HR intranet as needed
• Attend to employee queries
• Perform any other ad-hoc duties as assigned

Administration

• Manage building facilities matters as supported by the Facilities Executive
• Manage corporate memberships, download and disseminate emails to the divisions as relevant
• Maintain office access system and records
• Organise and manage office telephone system
• Manage offsite storage of documents
• Check and process monthly invoices for approval
• Manage and track sustainability data for regular reporting
• Relief receptionist

Requirements

• Recognised diploma in HR, Business Studies or related discipline
• Relevant experience in HR or administrative support roles would be an advantage
• Proficient in M365 Office Apps
• Strong organizational and communication skills
• Discreet, Meticulous and Responsible
• Able to work with minimal supervision