Operations Executive

MIRADOR BUILDING CONTRACTOR PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction service provider in Singapore is seeking an Administrative Operations Coordinator to support daily operational functions. The ideal candidate will manage administrative tasks, coordinate scheduling, and communicate effectively with clients and vendors. A diploma in Business Administration and 1-2 years of experience in administrative roles are essential. Proficiency in Microsoft Office is required. This role is critical to ensuring efficient service delivery and client satisfaction.

Qualifications

• 1–2 years of relevant experience in administrative or operations roles.
• Proficiency in Microsoft Office applications to produce accurate reports.
• Experience in facilities management or the service industry.

Responsibilities

• Manage day-to-day administrative tasks.
• Coordinate operations scheduling and manpower allocation.
• Communicate effectively with clients and vendors.
• Maintain records of contracts and service reports.

Skills

Organizational skills

Time management

Strong communication

Interpersonal skills

Education

Diploma in Business Administration or Operations Management

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Company Overview

Established in 2000, Mirador Building Contractor Pte Ltd is an experienced professional company which provides industrial solutions to the Petrochemical, Pharmaceutical, Power Generation and Building Construction fields. We are providing ONE STOP INDUSTRIAL SERVICE combining various type of services ranging from Scaffolding, Insulation, Mechanical, Electrical and Operations & Maintenance in Singapore.

Job Summary

You will support daily administrative and operational functions to ensure seamless coordination between office administration, operations, and service delivery, contributing to efficient business operations and client satisfaction.

Responsibilities

• Manage day-to-day administrative tasks including accurate documentation, systematic filing, and timely data entry to support operational workflows
• Coordinate operations scheduling and manpower allocation to optimize service delivery and resource utilization
• Prepare and process quotations, invoices, purchase orders, and vendor documentation to facilitate smooth financial and procurement transactions
• Communicate effectively with clients, vendors, and internal teams to resolve operational issues and maintain strong working relationships
• Maintain comprehensive records of contracts, service reports, and compliance documents to ensure regulatory adherence and audit readiness
• Administer HR-related tasks such as tracking attendance and managing leave records to support workforce management
• Execute ad-hoc administrative and operational assignments from management to address emerging business needs

Preferred competencies and qualifications

• Diploma in Business Administration, Operations Management, or related field
• 1–2 years of relevant experience in administrative or operations roles
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook to produce accurate reports and correspondence
• Demonstrated organizational and time-management skills applied to meet deadlines and manage multiple priorities independently
• Strong communication and interpersonal skills to collaborate across teams and with external stakeholders
• Experience in facilities management or the service industry to enhance operational understanding and effectiveness