Vendor Management Specialist

TIME dotCom Berhad; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading telecommunications company in Shah Alam is seeking a Vendor Management Specialist responsible for managing end-to-end Customer Work Orders and optimizing costs. The ideal candidate should hold a relevant degree, possess strong analytical abilities, and have effective communication skills. You will liaise with various partners and create reports for management meetings.

Qualifications

• Candidates must have a degree in a relevant field.
• Detail-oriented with analytical skills.
• Intermediate proficiency in Excel and PowerPoint.

Responsibilities

• Manage end-to-end Customer Work Order and 3rd party leasing.
• Optimize operating expenses for 3rd party services.
• Create dashboards and produce reports for analysis.

Skills

Analytical abilities

Effective communication skills

Detail-oriented

Excel proficiency

PowerPoint proficiency

Education

Bachelor Degree in Business Management, Procurement, Finance, Telecommunications Engineering

Job description

Overview

This position reports to Head, Billing & Cost Management

The Vendor Management Specialist are responsible in managing end-to-end Customer Work Order (CWO) and 3rd party leasing.

Responsibilities

• Manage 3rd party quotation requirement from Sales Business Unit & Network
• Manage 3rd party price sourcing, negotiation and finalisation for approval
• Manage 3rd party invoice processing, verification & approval for payments
• Manage database record update
• Cost management and process Improvements

3rd Party Price Sourcing & Invoice Processing

• Manage 3rd party costing requirements thru TIME internal system
• Liaise with domestic and international partners (Service Provider) for price sourcing and quotation
• Analyse the quoted price, do price comparison & negotiation and finalize it for approval
• Manage 3rd party ordering process for a confirmed order and work with Service Delivery (SD) team for service delivery and activation
• Manage 3rd party invoice processing, verification and approval for Finance payment
• Manage the 3rd party service cancelation/termination, upgrading or renewal

Cost management & Productivity tracking

• Optimize operating expenses by managing budget vs actual for 3rd party services
• Identify cost savings by performing analysis on OPEX utilization
• Manage database record, keep track of the service status and payment records
• Able to create dashboards and produce reports for analysis purposes.
• Maintain productivity report for daily & weekly tracking of the team's SLA
• Prepare monthly report for management meeting

Process Improvement

• Analyse existing business processes to identify automation opportunities.
• Able to collaborate with cross-functional teams to identify automation opportunities and deliver scalable automation frameworks.

Requirements

• Candidate with a Bachelor Degree in a Business Management, Procurement, Finance Telecommunications Engineering
• Interested in telecommunication engineering, business processes and have the ability to initiates, coordinates, administrates and negotiates with domestic & international partners
• Fair knowledge of the national and international telecommunications environment
• Detail-oriented and analytical abilities
• Effective communication skills
• Intermediate level in Excel & Powerpoint
• Experience in leveraging automation and process improvement techniques in procurement and project management is a plus point