Team Assistant

foodpanda Malaysia Sdn Bhd (Corporate Office); Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading delivery platform company in Kuala Lumpur seeks a Team Assistant to support the management team. The ideal candidate will have at least 3 years of experience, excellent organizational skills, and the ability to work in a fast-paced environment. Responsibilities include scheduling meetings, coordinating travel, and fostering a collaborative team culture. This role offers an exciting opportunity for a proactive individual looking to make a significant impact in a dynamic office environment.

Qualifications

• Minimum of 3 years of experience supporting management.
• First-class written and communication skills in English.
• Experience in supporting teams in multiple locations.

Responsibilities

• Organizing and coordinating meetings and team events.
• Supporting a positive and collaborative team culture.
• Assisting with planning and booking business trips.

Skills

Excellent communication skills

Organizational skills

Multitasking

Proactive approach

Stakeholder management

Job description

Overview

We are looking for a Team Assistant (all genders) to support the extended management team on our journey to always deliver amazing experiences. We are seeking a bright, self-motivated and enthusiastic Team Assistant to support our Singapore based Foodpanda team in an exciting and fast paced role. Our ideal candidate will be used to managing constantly changing diaries and travel, flexible in approach and able to change direction at a moment’s notice. You will enjoy the challenge of a busy environment, with lots of ambiguity, problem solving and continuous learning. You will have high standards in your work, with excellent attention to detail and you will go above and beyond to help the team operate more efficiently.

Meet the team: You’ll join a high performing team of assistants who are responsible for providing exceptional support across the company. Our purpose is to increase the productivity of our senior executives and help contribute to accomplishing their business goals as well as improving departmental culture and process efficiency. You will be the magic maker who ensures your department is functioning at its best.

Your mission:

Responsibilities

• Scheduling and Calendar Management: Organizing and coordinating meetings, workshops, and team events for our VP Legal
• Culture driver: Support a positive and collaborative team culture by reflecting the company\'s values in daily interactions. Help maintain smooth communication across the teams
• Communication & Coordination: Acting as an interface between different teams and external partners, ensuring smooth information flow
• Event Management: Driving internal events and administrative office tasks
• Travel Coordination: Assisting with planning and booking business trips, including expense reporting for our VP Legal & for two Senior Directors
• Relational management: Develop and maintain solid working relationships with key stakeholders to effectively deliver seamless administrative support service to the business.
• Building #One Team with our Foodpanda, Foodora, Yemeksepti and Regional Assistant Team

What you need to be successful

• You have gained a minimum of 3 years of work experience, supporting management
• You have excellent communication skills ensuring that tact, discretion and diplomacy are at the forefront of your interactions
• You have first-class written and communication skills in English
• You have experience in working with teams in multiple locations and time zones
• You are a highly professional individual, driven, resourceful, detail oriented and happy to work in a fast paced, dynamic office where you have to think outside the box and provide an exceptional level of service and solutions
• You are customer-focused, solution-oriented, discreet and resilient with excellent organizational and multitasking skills
• You are a natural relationship builder and have impeccable stakeholder management skills
• You are a pro-active, pragmatic and personable individual who enjoys interaction with diverse groups of people

Nice to have:

• Experience providing administrative support to a General Counsel or other senior legal executives
• Previous work in a Legal Team Assistant role or within a legal department would be a plus

Who we are

foodpanda is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.