Talent Acquisition Administrator (Interview Scheduler)

Ingredion; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A global ingredients company in Kuala Lumpur is looking for a Talent Acquisition Administrator. In this hybrid role, you will manage interview scheduling, calendar invitations, and logistics coordination while ensuring a positive candidate experience. The ideal candidate has 1-2 years of experience in talent acquisition processes, is proficient in Microsoft Office, and possesses excellent communication skills. Join us to contribute to our dynamic team and enjoy competitive benefits.

Benefits

Competitive salary

Comprehensive benefits support

Flexible work arrangements

Career growth opportunities

Employee recognition program

Convenient office location

Qualifications

• 1-2 years experience in TA process focusing on interviews.
• Experience with tools like Workday or SuccessFactors is a plus.
• Ability to handle confidential information.

Responsibilities

• Coordinate and schedule interviews across time zones.
• Send calendar invitations and manage schedules.
• Book interview rooms and coordinate travel logistics.

Skills

Strong spoken and written English communication skills

Attention to detail

Organizational skills

Proficiency in Microsoft Office Suite

Tools

Applicant tracking systems

Calendar management tools

Job description

About Ingredion:

Join Ingredion, where innovation impacts lives worldwide! Without even realizing it, you’ve experienced our work in your favorite chocolate, your pet’s food, the paper you write on, and your everyday snacks. As a global powerhouse across more than 60 industries, we harness the potential of natural ingredients to transform lives. Whether you’re just starting your career or bringing years of experience, there's a place for you here to make a real difference. Be part of our team that values a wide range of perspectives and is committed to shaping a better world with every product we create.

Location: KL Eco City

Workplace type: Hybrid

Working hours: 11am – 8pm

As a Talent Acquisition Administrator you will play a key role in delivering a seamless and memorable candidate experience. You will be responsible for providing interview scheduling and administrative support to the APAC and EMEA Talent Acquisition (TA) teams. This includes managing all interview scheduling requests while proactively anticipating and resolving issues through effective communication, customer service, and expectations management.

What you will do:

• Interview Scheduling:Coordinate and schedule interviews (phone, video, and in-person) across multiple time zones. Manage changes, cancellations, and rescheduling requests promptly and professionally.
• Calendar Management:Send out calendar invitations and manage interview schedules efficiently.
• Logistics Coordination:Book interview rooms, coordinate candidate travel (if required), and ensure all interview logistics are handled smoothly.
• Communication:Clearly communicate interview details and updates to candidates, interview panels, TA Partners, and other relevant stakeholders. Send follow-up communications post-interview.
• Tracking & Reporting:Maintain accurate records of interview schedules and update applicant tracking systems (ATS) accordingly.
• Problem Solving:Proactively address scheduling conflicts or issues that may arise.
• Data Integrity:Ensure all scheduling data is accurate and up to date within relevant systems.
• Candidate Experience:Engage with candidates professionally and warmly, representing the Ingredion Employment Brand and ensuring a positive experience throughout the TA process.
• Process Improvement:Support TA process improvements and participate in team initiatives.

What you will bring:

· 1-2 years experience in TA process with a strong emphasis on coordinating and managing interviews.

· Strong spoken and written English communication skills.

· Proficiency in Microsoft Office Suite and calendar management tools (e.g., Outlook, Google Calendar).

· Experience with applicant tracking systems (e.g., Workday, SuccessFactors) is a plus.

Who you are:

· Ability to handle sensitive and confidential information with discretion.

· Exceptional attention to detail and accuracy in managing schedules and data.

· A continuous improvement mindset with a willingness to learn and adapt.

· Excellent organizational and time management skills.

Why Join Ingredion?

Discover why Ingredion is the ideal place to advance your career with our exceptional rewards and benefits package designed to help you thrive. Create the future with us and enjoy:

• Total Rewards Package – Competitive salary and performance-based pay recognizing your contributions to our success
• Comprehensive Benefits & Wellness Support – Health, long-term savings, and resources for your physical, mental, and emotional well-being
• Flexible Work Arrangements – We value flexibility to support you both professionally and personally
• Career Growth – Learning, training, and development opportunities.
• Employee Recognition Program – A culture of real-time appreciation, with personalized recognition rewards globally
• Employee Referral Program – Refer top talent and earn a bonus if they’re hired
• Malaysia / KL Office - Convenient Location: Office next to an LRT station and mall for easy commuting and errands.

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Relocation Available:

No