T&T Associate - Executive Assistant - SG

Deloitte PLT; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading consulting firm in Kuala Lumpur is seeking an experienced Executive Assistant to provide comprehensive administrative support to Senior Executive Directors. Responsibilities include managing schedules, arranging travel, and coordinating meetings. The ideal candidate should have a Diploma in business administration, proven experience supporting C-level executives, and strong communication skills. This role offers an opportunity to thrive in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant, preferably supporting a C-level executive.
• 3–5 years of working experience preferred.
• Able to commence within short notice.

Responsibilities

• Manage and maintain Partner schedules, appointments, travel, hotel and visa arrangements.
• Submit executives’ timesheets and expense claims through Concur.
• Schedule and coordinate calls, meetings/events, and meeting logistics.
• Provide executive assistance support to visiting Executive Directors.
• Collaborate closely with other Executive Assistants in the region.

Skills

Organizational skills

Time-management skills

Verbal communication

Written communication

Proficiency in Microsoft Office

Ability to handle confidential materials

Education

Diploma in business administration or related field

Tools

Microsoft Office

Concur

Job description

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve. We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose‑led growth and embed more equitable, inclusive as well as sustainable business practices. Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals. We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions. Ready to unleash your potential with us? Join the winning team now!

Executive Assistant

An Executive Assistant plays a crucial role in supporting high‑level executives by managing various administrative tasks. This role entails delivering comprehensive executive assistance to Senior Executive Directors.

Responsibilities

• Manage and maintain Partner schedules, appointments, travel, hotel and visa arrangements.
  • Scheduling appointments, calls and meetings, including internal and external logistics arrangement (off‑site meetings) if required.
  • Arrange travel logistics, including hotel bookings, flights and Visa when required.
  • Working closely with mobility team to ensure compliance with the latest travel protocols.
• Submit executives’ timesheets and expense claims.
  • Ensure timely submission of timesheets and expense claims via Concur for Executive Directors.
  • Answer and manage incoming queries related to consulting.
• Schedule and coordinate calls, meetings/events, and meeting logistics.
  • Handle confidential materials as required.
  • Assist in compiling and producing meeting presentation materials. Prepare and edit correspondence & communication. File and retrieve documents and reference materials.
  • Attend meetings and accurately record meeting minutes when required.
• Receive and interact with guests/visitors.
• Provide executive assistance support to visiting Executive Directors, as needed.
• Liaise with internal staff at all levels.
• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence.
• Providing administrative support to the management team and other departments as required.

Ad‑hoc Services

• Support ad‑hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors.
• Support Team Lead on Firm events.

Your Role as a Leader

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholders to set personal priorities as well as align their teams’ work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognising individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.

Requirements

• Education: Should possess at least a minimum Diploma in business administration or a related field is preferred.
• Experience:
  • Proven experience as an Executive Assistant or a similar role. Preferable supporting a c‑level executive with 3–5 years working experience.
  • Able to commence within short notice will be desirable.
• Skills:
  • Able to multi‑task and work in matrix organization reporting structure, with strong organizational and time‑management skills.
  • Ability to handle confidential and sensitive materials and critical assignments professionally.
  • Independent, meticulous, and able to maintain high professionalism in a fast‑paced environment.
  • Excellent verbal and written communication skills.
  • Highly proficient in Microsoft Office and Concur.
  • Resourceful and well‑organized.
• Personal Attributes:
  • Mature, responsible, and hard‑working with a pleasant personality.
  • A natural ability to prioritize, proactive and self‑motivated.
  • Flexibility and adaptability to changing priorities.

Due to volume of applications, we regret only shortlisted candidates will be notified.

Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.

Requisition ID: 111210

In Singapore, the services are provided by Deloitte and other related entities in Singapore("Deloitte in Singapore"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Singapore, which is within the Deloitte Network, is the entity that is providing this Website.