Supply, Procurement and Distribution Manager

Hospital Fatimah; Ipoh; On-site; MYR 50,000 - 70,000; Full time

Job summary

A healthcare institution in Malaysia is looking for a Supply, Procurement and Distribution Manager to oversee efficient supply chain operations. The successful candidate will manage the procurement processes, ensure timely delivery of materials, and develop policies related to supply chain management. This role requires strong negotiation skills and the ability to lead departmental activities while ensuring compliance with quality standards. The position aims to maintain an effective supply system that aligns with the organization's mission.

Qualifications

• Proven experience in supply chain management.
• Strong negotiation skills for competitive pricing.
• Ability to manage departmental budgets effectively.

Responsibilities

• Oversee the supply, procurement, and distribution operations.
• Develop policies and procedures for material control.
• Evaluate suppliers and conduct annual performance assessments.

Job description

Supply, Procurement and Distribution Manager

To be responsible for the development, day to day management of an efficient and effective supply, procurement and distribution operations in the department.

To regularly review the existing system, to plan and develop a new system of sourcing, purchasing, storing and distribution of supplies; to implement, evaluate the plan and re‑organise the store if necessary.

To establish policies and procedures relating to the procurement, supply, distribution and control of materials within the Hospital.

To source supplies, negotiate for competitive pricing and secure their delivery in a timely manner in the right quality and quantity.

To keep track of expiry dates to avoid obsolescence of supplies.

To ensure stores are not over‑stocked and supplies are sourced, purchased and delivered in time.

To prepare and issue purchase orders for items in accordance with the Hospital policy on levels of financial authority.

To submit the Price Notification Form to the Accounts Manager whenever there is a change in price or when new items are purchased.

To conduct annual evaluation and monitoring of suppliers.

To arrange for scrap dealers to dispose of approved Assets Disposal items and other condemned confirmed items.

To develop and ensure that the services provided are customer‑focused and the standards of service are in line with the Hospital’s mission.

To prepare statistics and data analysis with accurate information for decision making.

To prepare and maintain control of the department’s budget.

To lead, supervise department activities including quality assurance, performance appraisal, annual reports and conduct regular meetings.

To ensure that the requirements of the Quality Management System (QMS) are met, including monitoring, reviewing the performance of QMS and reporting to the Divisional Head so that continual improvement and opportunities for improvement can be considered.